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NASA Headquarters Reasonable Accommodation for Individuals with Disabilities

Sometimes it is necessary for employers to make a workplace accommodation for a qualified individual with a disability, if requested and appropriate. Reasonable accommodations can apply to the duties of the job, and/or where and how job tasks are performed and should make it easier for the employee to successfully perform the duties of the position. In order to implement the requirements of the Rehabilitation Act of 1973, as amended, NASA Headquarters provides reasonable accommodations to qualified employees and applicants with disabilities, unless to do so would create an undue hardship on the Agency. NASA Headquarters may provide reasonable accommodation for individuals with a temporary disability, who may not meet the requirements of a qualified individual with a disability on an 'as needed' basis. A temporary disability may result, for example, from surgery or an injury that is not expected to be permanent. This type of accommodation is at the discretion of the agency and is not legally required.

At NASA Headquarters, an individual can orally request a reasonable accommodation but they must follow it up by submitting a NASA Form 1699 to their immediate supervisor. Generally, an individual who requires a reasonable accommodation is responsible for making their needs known to their supervisor. The supervisor and the individual should engage in an interactive process to clarify what the individual's needs are and identify the most effective accommodation in accordance with NASA Procedures for Providing Accommodations to Persons with Disabilities w/Change 1 (04/08/04), NPD 3713.1A. A completed copy of NASA Form 1699 should be forwarded to the Equal Opportunity and Diversity Management Division, addressed to the attention of the NASA Headquarters Equal Opportunity and Diversity Management Disability Program Manager.

Who is an Individual with a Disability?

An individual with a Disability is one who:

  • Has a physical or mental impairment that substantially limits one or more major life activities;
  • Has a record of such an impairment; or
  • Is generally regarded as having such an impairment.

Who is a Qualified Individual with a Disability?

A qualified individual with a disability is a person who, with or without a reasonable accommodation, can perform the essential functions of the job in question.

What is a Reasonable Accommodation?

A reasonable accommodation is any modification or adjustment to a job, an employment practice, or the work environment that makes it possible for a qualified individual with a disability to enjoy equal employment opportunities.

There are three categories of reasonable accommodations:

  • Modifications or adjustments to a job application process to permit an individual with a disability to be considered for a job (such as providing application forms in alternative formats like large print or Braille);
  • Modifications or adjustments necessary to enable a qualified individual with a disability to perform the essential functions of the job (such as providing sign language interpreters); and
  • Modifications or adjustments that enable employees with disabilities to enjoy equal benefits and privileges of employment (such as removing physical barriers in an office cafeteria).

For more information about and assistance with the Reasonable Accommodation process please contact:

LaShawn McDuffie
NASA Headquarters
(202) 358-1098


Reasonable Accomodations
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NASA Official: LaShawn McDuffie
Last Updated: October 9, 2015
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