This is an Agency service. ITCD provides this Web page as a courtesy and outlines specific guideance for NASA Headquarters users.
What is the Scientific and Technical Information (STI) Program
The STI Program is a critical component in the worldwide activity of scientific and technical aerospace research and development. Collected from U.S. and international sources, STI is organized according to content prior to being added to the NASA Technical Reports Server (NTRS) Registered, which is a world-class collection of STI that includes over 4 million bibliographic records and a growing number of full-text documents. A public interface is available through the NTRS. The NASA STI Program acquires, processes, archives, announces, and disseminates NASA STI and acquires worldwide STI of critical importance to NASA and the Nation.
The STI Program is managed at Langley Research Center and is essential to helping NASA avoid duplication of research by sharing information and to ensure that the U.S. maintains its preeminence in aerospace-related industries and education.
(This process is for NASA Headquarters personnel)
NASA HQ has transitioned to the Agency-wide STI NF 1676B form, which is the electronic DAA (eDAA) process.
+ User Guide
- You must be on the NASA network
- Using non-IE Web browsers requires you to log in using your NDC username and password
To use the electronic routing process:
- Go to NF1676B STIDAA System User Documentation page.
- Click Login at the top. You will be directed to the Welcome page.
- Select "Go To The NF1676B Electronic Web-based System"
Contact NASA HQ STI DAA to determine if your organization still uses the manual NF1676 or has completed transition to the eDAA NF1676B process.
Documents You Will Need
The following documents contain the information you need to successfully publish your STI:
Visit the STI Program Web site for more information. Be sure to review the Publish STI page for report templates, layout guidelines, forms, links to the documents mentioned above, and other important information.
STEP 1: Develop an outline and an abstract. The abstract should not exceed 200 words.
STEP 2: Decide what type of document you wish to publish, and find out the publishing requirements for that type of document. There are several things you need to consider that will affect how the process works for your STI. The process will go more smoothly if you make these decisions ahead of time.
- Will the document be in an STI Report Series? (See Chapter 2 of NPR 2200.2D). External publication? (See chapter 3 of NPR 2200.2D). Also see section 2 of the SP-7602 for more information.
- What are the standards for the type of document you choose? (See chapter 2 of NPR 2200.2D or publisher’s requirements or specifications.)
- What are the technical reviews (see Guidance and Levels of Technical Review for NASA STI) and dissemination availability reviews (via NASA Form (NF)-1676, Document Availability Authorization, at the NASA Electronic Forms site, required for the type of document you choose?
- What other forms may be needed (Standard Form (SF)-298, Report Documentation Page) for STI Report Series at the NASA Electronic Forms site?
- Who will produce the document? Templates for the STI Report Series are available on the Publish STI page.
- In what final format (electronic, multimedia, paper) do you need your STI? Requirements for electronic file formats are available for review on the Publish STI page.
- What are your deadlines and how will they impact preparation of the STI?
- What level of editing (proofreading, minimal, or extensive) will be recommended to you? Check with the Editing/
Layout/Printing Office for an explanation of these levels of editing.
STEP 3: Discuss your proposed document with your manager to begin the publication process. You will also want to check the technical and peer review process for the following:
- Process for obtaining an STI number for your document, if applicable.
- Headquarters' requirements to fund a document, if applicable.
- Guidelines for whether your document should be produced in black and white or color (and what restrictions exist for color).
- Process for providing paper copies, if applicable.
Once informal approval is granted and you have received additional information, go to step 4.
STEP 4: Submit your final STI work using the NF 1676B following the instructions in the System User Documentation.
STEP 5: Once the STI document is in final form, initiate the NF 1676B form and route according to the instructions on the form. The NF 1676B automatically indicates who must review the document to determine the dissemination; or if, there are any restrictions that will apply to dissemination based on how you complete the form. Remember that you may not release a document external to NASA (including on a public Web site) or present it at an internal meeting or workshop at which foreign nationals may be present without an approved NF1676B.
STEP 6: Once the NF-1676B has been reviewed and been approved based on the designated technical reviews within the NF 1676B, the documents are automatically transmitted to the NASA HQ DAA representative. The DAA representative will send the electronic files and a copy of the DAA form to the NTRS Registered.
For help with preparing your STI documents, contact:
|HQ Document Availability Authorization (DAA) Representative
(provides guidance on the NASA HQ STI DAA processes)
|Export Control Administrator
(provides guidance on ITAR and EAR restrictions)
|Intellectual Property/Patent Counsel
(provides guidance on proprietary, patent, and copyrights restrictions)
(provides guidance on National Security Classification and sensitive but unclassified (SBU) categories)
|Printing and Design Office
(provides guidance on Editing/Graphics/
Submit your STI in as final form as possible to the NASA Contracting Officer (CO). The CO will send your STI to the appropriate NASA Contracting Officer's Technical Representative (COTR), who determines if NASA will publish it externally or utilize it internally. The COTR will perform the necessary steps to process the document. When the document has been processed, the COTR should notify you.
Any NASA civil servant or contractor who is authoring or plans to author any type of NASA STI is encouraged to attend training. This program also protects authors of STI by determining appropriate copyright for STI documents and ensuring that all export control and legal review requirements are met prior to publication, dissemination, or presentation.
Take an online course. Login to SATERN (search OTH-004-03):
- Line Manager – First Line Approver of STI requests
- COTR/Technical Monitor/Designated Official – Second Line Approver of STI requests
- Division Project Official – Final Approver of STI requests
- Export Control Reviewer and Approver
- Patent/Copyright Counsel Reviewer and Approver
- STI eDAA originator/request submitter (e.g., administrator staff, document author, Contracting Officer Representative (COR))
For Requesters and Approvers: Receive classroom training on the HQ STI eDAA 1676B form submission and approval process. Attendees will earn 1 CPE for this training.
Registration: Contact Terri Mitchell, 358-2077
Note: Participants should bring NASA issued laptop.