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ELECTRONIC FORMS


The NASA Electronic Forms (NEF) system is an electronic library of Agency and Center forms accessible on the Web. The NEF system is a suite of tools for filling out, signing, submitting, archiving, and tracking electronic forms. All NASA forms, both Agency and Center-specific, are available in the NEF system, which allows users to search for and download forms.

NEF
NASA Electronic Forms

Click here to search NEF

Recently, the Agency implemented LiveCycle as the new NASA electronic forms solution. This software application was developed by Adobe Systems and replaced FileNet 4.2, commonly known as eForms. All Center forms management teams are converting and migrating their forms to Adobe LiveCycle.

The new solution offers several benefits including:

  • Accessibility: Resolves operating system incompatibility form issues for the MAC user.
  • Adobe Workspace: Opens forms as PDF files or in the browser-based interface
Important! The new release of Adobe Acrobat Reader DC is not compatible with Adobe LiveCycle ES4. Using this version will render all NASA forms (Agency, Center, and some organizational level) inoperable. The NASA Forms Management Team is currently working this issue with Adobe and a resolution is expected by the end of July 2015.

Requirements

  • To access NASA internal forms, you must be connected to the domain.
  • Forms that are in PDF format will open in Adobe Reader X or higher.

Request New Form / Update Existing Form
(new process effective April 6, 2015)

The NEF service provides design, production, publication, and maintenance of agency and HQ forms in electronic format. To submit a request for a new HQ form or to update an existing form, complete and submit an NF1.

NPD 1420.1 requires form owners provide the following information before a form can be published and made available for use:

  • NASA Procedural Requirements/NASA Policy Directive (NPR/NPD)

    List the Agency or Center policy documents that support the form you are developing/revising. These will be referenced in the form header. For assistance identifying active policy documents, contact the HQ Center Directives Manager. NASA directives reference supporting forms in section P4 of the directive template. If NASA policy is updated or cancelled, associated forms can be reviewed for necessary updating or cancellation.

  • Initial Privacy Threshold Analysis (IPTA)

    Required for all NASA systems, applications, Web sites, and collections (forms). The Privacy & Controlled Unclassified Information (CUI) Assessment Tool (PCAT) system provides automated guidance through the requirements and aids in determining which of the requirements apply to the entry.

  • NASA Records Retention Schedule (NRRS)

    Indicate the applicable schedule for the filled form. Specify the amount of time the responsible office must maintain the filled form as a record. See NRRS 1441.1E.

Request Non-Electronic Forms

For non-electronic hard copies of forms and publications, submit a NASA Form 2 to the Goddard Warehouse.

 
 
DOCUMENTATION
 

NEF User Guide
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Change Browser Settings
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FAQs
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ASSISTANCE


For assistance, contact the Enterprise Service Desk (ESD): Submit a ticket online or call 358-HELP (4357).

Forms Administration Team

NASA HQ Forms Manager
Patricia Southerland
(202) 358-0621
HITSS Forms Design
 


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