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RECORDS MANAGEMENT PROGRAM

Location: 1D36
Hours of Operation: 7:30 a.m. to 3:30 p.m.

All Federal employees are required by law and Agency policy to maintain and preserve records. Federal Regulations 36 CFR Part 1220 and 1222, along with NASA Policy Directive (NPD) 1440.6H, NASA Records Management, state the requirement. The heads of Federal agencies are responsible for preventing any unlawful alienation, alteration, removal, or any accidental or unauthorized destruction of records, including all forms of mutilations. In addition, they are responsible for ensuring that all employees are aware of these provisions in the law and that any such action be reported to them or the Agency Records Officer.

The HQ Records Management Team will assist you in the identification, preservation/storage, and protection of your records against loss, theft, and unauthorized release or change regardless of the record format. We will also facilitate the designation, maintenance, and protection of your vital records.

WHY SHOULD I CARE ABOUT RECORDS?


NASA’s activities are documented predominately by the records it produces.  Effective management of those records ensures that the information needed is retrievable, authentic, and accurate.  Records are valuable to NASA and the Government for:

  • Administrative value – they document how the Agency has carried out its mission.
  • Fiscal value- they document how the Agency has utilized its financial resources.
  • Legal value – they protect the rights of the Agency/and or individuals.
  • Evidential and informational value – they show that something happened and what it was.  The value of the records is derived from the information it contains on persons, places, events, mission accomplishments, etc.
  • Research and historical value – they provide the raw materials for research of Agency, technological, and cultural history and preserve the legacy for the future.

TRAINING


All new HQ civil service employees are required to complete the course titled “Records Management for Everyone” (Course No. HQ-025-07) in the SATERN. The course is highly recommended, although not required, for contractors who closely support Agency personnel or have access to NASA records. For more information, visit the Agency Records Management Training Web page.

DOCUMENTATION

GOVERNING DIRECTIVES / POLICY / INSTRUCTIONS
NASA Records Management
NASA Records Retention Schedule
NASA Continuity of Operations (COOP) Planning Procedural Requirements
36 CFR 1236.14
Management of Vital Records
Vital Records
(No number)
Procedures for Capturing E-Mail Records
Pending New and Revised Schedules
Request New Records Retention Schedule

FORMS NEEDED TO OBTAIN SERVICES
FORM NUMBER FORM NAME
Records Transmittal and Receipt
Request for Records Disposition Authority
Inter ­or Intra-Agency of NASA Records


RECORDS MANAGEMENT TEAM

Pat Southerland
358-0621
Oster Nwankwo
358-0215
Rhonda Benning
358-0148
 
 
   



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