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SECURE VIRTUAL TEAM MEETING (SVTM) SERVICES

Secure WebEx

This is an Agency service.  ITCD provides this Web page as a courtesy to HQ users.

Secure WebEx is a Virtual Team Meeting (VTM) collaboration tool that allows you to host and participate in online secure virtual meetings. This service is delivered on-demand through your Web browser. You can conduct a Web meeting (also known as a web conference) right from your desktop. Typically this happens in conjunction with a phone call or teleconferencing session, so you have the ability to show and tell.

Attend or Host a Secure WebEx Meeting

Secure WebEX
Accessible to NASA Only
Click here to access Secure WebEx

Benefits of Secure WebEx

  • Unlimited minutes
  • Unlimited sessions
  • Fixed seat (account) price of $61.94 per month
  • Authorized for Sensitive But Unclassified (SBU) material
  • All WebEx sessions are secure

Each meeting session is limited to 200 users. The meeting host will be charged $18.44 per attendee in excess of 200 on a per session basis. The use of conference rooms is recommended for group attendees to keep the cost to a minimum.

The teleconference service is a separate service. Information about obtaining this service is available on the Voice Teleconference Services Web page. Participants are given a teleconference phone number and passcode in order to join the conference.

Get a Secure WebEx Account

To acquire a Secure WebEx account, follow these step-by-step instructions to submit a Check In Check Out request. You should plan to have the following information available when placing your request:

· Intended date of the event
· Start time of the event
· Duration of the event (determines the number of minutes)
· Number of participants (determines the number of connections)
· How often the event will take place (i.e. once, weekly, bi-weekly, etc.)

Once your account has been created, you will receive an e-mail notification from the WebEx Support Team with your username, password, and instructions on how to set up your computer to use the WebEx tool.

Training

WebEx training sessions are available for WebEx hosts and Participants. Follow the links below for a description of each session, instructions for registering, and prerequisite suggestions.

*Links accessible to NASA users only.
Date
Time
Training Topic
July 30, 2009 2:30 – 4:00 p.m Conducting Collaborative Meetings*
August 4, 2009 2:00 – 3:00 p.m Getting Started With Meeting Center*
August 6, 2009 2:00 – 3:00 p.m Organizing Meetings*
August 11, 2009 2:00 – 3:30 p.m Conducting Collaborative Meetings*

Future Upgrades

On August 1, 2009, Secure WebEx will be upgraded to include the following key features and enhancements:

  • Enhancements to the Meeting Center control panel
  • New Instant Invites
  • New “Join Before Host” Indicator

NOTE: After the August upgrade, hosts will no longer be able to hold multiple sessions simultaneously.

In the Fall of 2009, user authentication will be added.  All participants will be required to provide their NASA credentials (i.e., your Agency UserID (AUID) and password) when joining a meeting.  Anyone who needs to host a meeting must obtain their own Secure WebEx account (i.e., hosts will lose the ability to share accounts). 

Questions, Comments, Need Help?

For assistance with setting up a Secure WebEx meeting, contact your ODIN Customer Service Manager. To submit questions, comments, or suggestions, send a message to HQ-COA@nasa.gov or call 202-358-0800.

PBMA "Secure Meeting" Users

If you currently have a Process Based Mission Assurance (PBMA) Secure Meeting account," which is being decomissiond on September 30, 2009, you may obtain a new Secure WebEx account by following the instructions above.

 

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