PART 1805

PUBLICIZING CONTRACT ACTIONS

(Revised December 19, 2015)

 

TABLE OF CONTENTS

 

SUBPART            1805.1       DISSEMINATION OF INFORMATION

1805.101                                 Methods of disseminating information.

 

SUBPART            1805.2       SYNOPSES OF PROPOSED CONTRACT ACTIONS

1805.205                                 Special Situations.

1805.207                                 Preparation and transmittal of synopses.

1805.207-70                            Synopses of Architect-Engineer Services.

 

SUBPART            1805.3       SYNOPSES OF CONTRACT AWARDS

1805.303                                 Announcement of contract awards.

1805.303-70                            Definitions.

1805.303-71                            Actions requiring NASA Headquarters public announcement or

                                                  Administrator Notification of a Significant Contract Action

                                                  (ANOSCA)

                                                  Announcement (PA).

1805.303-72                            Procedures.

 

SUBPART            1805.4       RELEASE OF INFORMATION

1805.402                                 General public.

1805.403                                 Requests from Members of Congress.

 

SUBPART            1805.5       PAID ADVERTISEMENTS

1805.502                                 Authority.


PART 1805

PUBLICIZING CONTRACT ACTIONS

 

Subpart 1805.1—Dissemination of Information

 

1805.101  Methods of disseminating information.

 

      (b)(4)  For NASA policy regarding paid advertisements, see 1805.502.

 

Subpart 1805.2—Synopses of Proposed Contract Actions

 

1805.205-70  Special situations.

In accordance with NPD 5000.2, Small Business Subcontracting Goals, a Sources Sought Notice shall be posted for 10 days for acquisitions over $50 million.  The requirement is optional for acquisitions for $50 million and under.

 

1805.207  Preparation and transmittal of synopses.

 

      (a)  Synopses shall be transmitted in accordance with 1804.570-2.

 

      (c)(10)  The description of the duration of the contract period shall include the basic contract and any option period, including the period permitted by FAR 52.217-8, Option to Extend Services.

      (c)(15)  Notices for non-competitive solicitations, including non-competitive follow-on actions to contracts initially awarded utilizing full and open competition, shall provide sufficient information regarding the proposed requirement to allow potential sources to determine whether they possess the requisite capabilities and to make an informed business decision regarding whether to respond.

 

1805.207-70  Synopses of Architect-Engineer Services.

 

      (a)  Architect-Engineer Services.

            (1)  Each notice publicizing the acquisition of architect-engineer services shall be headed "C.  Architect-Engineer Services."

            (2)  In addition to meeting the requirements of FAR 5.207(c), the project description shall—

                  (i)  State the relative importance the Government attaches to the significant evaluation criteria and the date by which responses to the notice must be received, including submission of Standard Form 330, Part I – Contract Specific Qualifications, if required;

                  (ii)  Describe any specialized qualifications, security classifications, and limitations on eligibility for consideration;

                  (iii)  Describe qualifications or performance data required from architect-engineer firms; and

                  (iv)        If the acquisition is to be set aside for small business, state this fact, indicating the specific size standard to be used and requiring that eligible responding firms submit a small business representation.

 

Subpart 1805.3—Synopses of Contract Awards

 

1805.303  Announcement of contract awards.

 

      (a)  In lieu of the threshold cited in FAR 5.303(a), a NASA Headquarters public announcement is required for award of contract actions that have a total anticipated value, including unexercised options, of $7 million or greater.

 

1805.303-70  Definitions.

      “Anticipated values” as used in this subpart, means—

 

      (a)  The estimated value of the contract (including unexercised options);

 

      (b)  The expected definitized value of a letter contract or undefinitized contract action; or

 

      (c)  The maximum value of an indefinite delivery, time and material, or labor hour contract.

 

      "Contract actions" as used in this subpart, means new awards (including letter contracts).

 

1805.303-71  Actions requiring NASA Headquarters public announcement or

                        Administrator Notification of a Significant Contract Action (ANOSCA)

 

      (a)  NASA Headquarters public announcement.  Contracting officers shall submit a NASA HQ public announcement for the following:

            (1)  Contract actions with anticipated values equal to or greater than $7 million, but less than $30 million.

            (2)  Exercise of option(s) with values equal to or greater than $30 million.

 

      (b)  ANOSCA and NASA Headquarters public announcement.  Contracting officers shall submit both an ANOSCA and a NASA Headquarters public announcement for contract actions with anticipated values equal to or greater than $30 million.

 

      (c)  For contract actions at any dollar amount or other potentially significant actions that may be of major interest to NASA Headquarters or has agency public information implications, the contracting officer shall contact the NASA Headquarters Office of Procurement, Program Operations Division to discuss a possible ANOSCA and/or NASA Headquarters public announcement.  Examples of contract actions or other potentially significant actions may include—

                  (1)  Terminations;

                  (2)  Contract modifications;

                  (3)  Issuance of stop work orders;

                  (4)  Classified actions;

                  (5)  Cost overrun modifications, or

                  (6)  Orders placed under single or multiple award contracts (including GSA).

 

1805.303-72  Procedures.

 

      (a)(1)  The contracting officer shall prepare the ANOSCA and NASA Headquarters public announcement using the template located in the Virtual Procurement Office at https://prod.nais.nasa.gov/cgi-bin/vpo/vpo_matrix.cgi.  The ANOSCA and/or NASA public announcement shall be submitted to the cognizant procurement analyst in the Headquarters Office of Procurement, Program Operations Division, via NASA’s current encryption software, at least three (3) workdays prior to the planned public announcement, except for actions to exercise an option that are submitted concurrent with the intent to exercise an option notice.  The contracting officer shall contact the cognizant procurement analyst and receive confirmation that the information was received.

            (2)  The Headquarters Office of Legislative Affairs will coordinate the date of public announcement with the Headquarters Office of Public Affairs.  The Headquarters Office of Public Affairs will then coordinate with the installation Public Affairs Office.

                  (i)  The Headquarters Office of Legislative Affairs will coordinate the timing for notifying offerors with the contracting officer such that the offerors are notified prior to Congress, and Congress is notified prior to public announcement.

                  (ii)  Installations may proceed with award and local release of the information after the Headquarters Office of Public Affairs makes the public announcement, which occurs at 5:00 PM ET on the agreed upon date, consistent with FAR 5.303.

 

      (b)  For actions to exercise an option that require a NASA HQ public announcement (see 1805.303-71(a)(2)), the contracting officer shall submit the public announcement notice, using the ANOSCA template provided at the Virtual Procurement Office at https://prod.nais.nasa.gov/cgi-bin/vpo/vpo_matrix.cgi., to the cognizant procurement analyst in the NASA Headquarters Office of Procurement, Program Operations Division, immediately after sending the intent to exercise an option notice to the contractor.

 

      (c)  Contract actions requiring an ANOSCA and/or Headquarters public announcement shall not be distributed nor shall any source outside NASA be notified of its status until the procedures in 1805.303-72 are completed.

 

Subpart 1805.4—Release of Information

 

1805.402  General public.

 

      (1)  Unless the head of the contracting activity determines that disclosure would be prejudicial to the interests of NASA, the following information on NASA acquisitions may be released:

                  (i)  The names of firms invited to submit offers.

                  (ii)  The names of firms that attended any pre-bid or pre-proposal conferences.

 

      (2)  Other requests for information under the Freedom of Information Act shall be processed in accordance with FAR 24.2 and 1824.2.

 

1805.403  Requests from Members of Congress.

 

      (a)  All proposed replies to congressional inquiries shall be prepared and forwarded, with full documentation, to the Headquarters Office of Legislative Affairs for approval and release.

 

Subpart 1805.5—Paid Advertisements

 

1805.502  Authority.

Use of paid advertisements for procurement purposes (except FBO announcements) is not authorized in NASA.