PART 1805
TABLE
OF CONTENTS
SUBPART 1805.1
DISSEMINATION OF INFORMATION
1805.101 Methods of disseminating information.
SUBPART 1805.2
SYNOPSES OF PROPOSED CONTRACTS
1805.207 Preparation and transmittal of
synopses.
1805.207-70 Synopses of Architect-Engineer
Services.
SUBPART 1805.3
SYNOPSES OF CONTRACT AWARDS
1805.303 Announcement of contract awards.
1805.303-70 Definitions.
1805.303-71 Actions requiring Administrator
notification and NASA Headquarters public announcement.
1805.303-72 Administrator
notification and NASA Headquarters public announcement procedures.
SUBPART 1805.4
RELEASE OF INFORMATION
1805.402 General public.
1805.403 Requests from Members of Congress.
SUBPART 1805.5 PAID ADVERTISEMENTS
1805.502 Authority.
PART
1805
1805.101 Methods of
disseminating information.
(b)(4)
For NASA policy regarding paid advertisements, see 1805.502.
1805.207 Preparation
and transmittal of synopses.
(a)
Synopses shall be transmitted in accordance with 1804.570.
(c)(14)
Notices for non-competitive solicitations, including non-competitive follow-on
actions to contracts initially awarded utilizing full and open competition,
shall provide sufficient information regarding the proposed requirement to
allow potential sources to determine whether they possess the requisite
capabilities and to make an informed business decision regarding whether to
respond.
1805.207-70 Synopses of Architect-Engineer Services.
(a) Architect-Engineer
Services.
(1) Each notice publicizing the acquisition of
architect-engineer services shall be headed
"C. Architect-Engineer
Services."
(2) In addition to meeting the requirements of FAR 5.207(c), the project
description shall--
(i) State the relative importance the Government
attaches to the significant evaluation criteria and the date by which responses
to the notice must be received, including submission of Standard Form 330, Part I – Contract Specific
Qualifications, if required;
(ii) Describe any specialized qualifications,
security classifications, and limitations on eligibility for consideration;
(iii)
Describe qualifications or performance data required from architect-engineer
firms; and
(iv) If the acquisition is to be set aside for
small business, state this fact, indicating the specific size standard to be
used and requiring that eligible responding firms submit a small business
representation.
(3) Contracting officers shall add at the end of
the synopsis:
See
Note 24. Provisions of Note 24 apply to
this notice except that (a) in the sentence beginning "Selection of firms
for negotiations," the fourth additional consideration listed is changed
to read: "(4) past experience, if any, of the firm with respect to
performance on contracts with NASA, other Government agencies, and private
industry;" and (b) in the last sentence, "National Aeronautics and
Space Administration" is substituted for "Department of Defense."
1805.303 Announcement of contract awards.
(a)(i) In
lieu of the $3.5
million threshold cited in FAR 5.303(a), NASA
Headquarters public announcement is required for award of contract actions that
have a total anticipated value, including unexercised options, of $5 million or
greater.
1805.303-70 Definitions.
“Anticipated values,” as used in this subpart, means:
(a) The estimated value of the contract (including
unexercised options),
(b) The expected definitized value of a letter
contract or undefinitized contract action; or
(c) The
maximum value of the basic contract for indefinite delivery contracts, time and
material, labor hour, and similar contracts.
"Contract actions," as used in this
subpart, means new awards (including letter contracts).
1805.303-71 Actions requiring Administrator notification
and NASA Headquarters public announcements.
(a)(1) All contract actions with anticipated values
of $25 million or greater require Administrator notification.
(2) All contract actions with an anticipated value,
including unexercised options, of $5 million or greater require NASA
Headquarters public announcements. In
addition, an option exercise $25 million or greater requires a NASA
Headquarters public announcement.
(3)
If the contracting officer considers that a contract action or other action at
any dollar amount is of significant interest to Headquarters or has agency
public information implications, the NASA Headquarters Office of Procurement, Program
Operations Division, should be contacted to discuss possible Administrator
notification and/or NASA Headquarters public announcement. Examples of other actions include --
(i)
Terminations,
(ii)
Contract modifications (including new work modifications),
(iii) Exercise of options,
(iv) Cost overrun modifications, or
(v) Orders placed under single or multiple
award contracts (including GSA).
(b)
Contract actions requiring Administrator notification and/or Headquarters
public announcement shall not be distributed nor shall any source outside NASA
be notified of their status until the procedures in 1805.303-72 are completed.
1805.303-72 Administrator notification and NASA
Headquarters public announcement procedures.
(a)(1) The contracting officer
shall send the information listed in items (a)(2) of this section to the
Headquarters Office of Procurement, Program Operations Division via NASA Public
Key Infrastructure (PKI) at least three (3) workdays prior to planned public
announcement. The contracting officer
shall contact Program Operations Division by telephone immediately prior to the
impending electronic transmission. The
contact must be “live”; leaving a voicemail is not sufficient, as there is no
guarantee that a person so notified will be available to properly receive and
handle the public announcement.
(2)
Administrator notification and NASA Headquarters public announcement shall be
submitted on the template located in the Virtual Procurement Office at http://procurement.nasa.gov/cgi-bin/vpo/vpo_matrix.cgi
and shall include the following information –
(i)
Title of the contract action and an identification of the action (e.g. new
contract, contract modification, termination, exercise of an option, etc.);
(ii)
Name and address (including 9-digit zip code) of the prime contractor;
(iii) Brief nontechnical description of
the work, including identification of the program, project;
(iv) The estimated dollar value of the
contract including all unexercised options.
For undefinitized contract actions, indicate the NTE or ceiling price
amount;
(v)
Contract type. For undefinitized
contract actions, identify the planned contract type of the definitized
instrument;
(vi) The period of performance for the
basic contract and each option period;
(vii)
Principal work performance locations;
(viii)
The name and telephone number of the awardee’s point of contact;
(ix)
The name and address (including 9-digit zip code) for each major subcontractor
greater than $1 million;
(x)
The name, center, telephone number, and email address of the contracting
officer;
(xi)
The desired date to notify offerors.
(3) The Headquarters Office of Legislative Affairs will coordinate the date of public announcement with the Headquarters Office of Public Affairs. The Headquarters Office of Public Affairs will then coordinate with the installation Public Affairs Office.
(i)
The HQ Office of Legislative Affairs will coordinate the timing for notifying
offerors with the contracting officer such that the offerors are notified prior
to Congress, and Congress is notified prior to public announcement.
(ii) Installations may proceed with award and
local release of the information after the Office of Public Affairs makes the
public announcement, which occurs at 4:00 PM ET on the agreed upon date.
(4)
If a contract action or public announcement is required prior to 4:00 PM ET on
the agreed upon date (e.g., letter contracts), installations must request
authorization from the Assistant Administrator for Procurement, Program
Operations Division, who will then coordinate an earlier release with the
Headquarters Office of Public Affairs and the Office of Legislative Affairs.
(1) Unless the head of the contracting
activity determines that disclosure would be prejudicial to the interests of
NASA, the following information on NASA acquisitions may be released:
(i) The names of firms invited to submit
offers, and
(ii) The names of firms that attended any
pre-bid or pre-proposal conferences.
(2) Other requests for information under the
Freedom of Information Act shall be processed in accordance with FAR 24.2 and 1824.2.
1805.403 Requests
from Members of Congress.
(a) All proposed replies to congressional inquiries
shall be prepared and forwarded, with full documentation, to the Headquarters
Office of Legislative Affairs for approval and release.
Use
of paid advertisements for procurement purposes (except CBD announcements) is
not authorized in NASA.