PART
1808
REQUIRED SOURCES OF SUPPLIES AND SERVICES
TABLE OF CONTENTS
1808.003 Use of other Government supply
sources.
1808.003-70 Acquisition of radioisotopes.
1808.003-71 Acquisition of liquid hydrogen.
1808.003-72 Acquisition of propellants.
1808.003-73 Acquisition of mercury.
SUBPART 1808.1 EXCESS PERSONAL PROPERTY
1808.103 Information on available excess
personal property.
SUBPART 1808.4 FEDERAL SUPPLY SCHEDULES
1808.404 Using schedules.
1808.404-3 Requests for waivers.
1808.405 Ordering Procedures for Federal Supply
Schedules.
1808.405-3 Blanket purchase agreements (BPAs)
SUBPART 1808.6 ACQUISITION FROM FEDERAL PRISON
INDUSTRIES,
INC.
1808.605 Clearances.
SUBPART 1808.7 ACQUISITION FROM NONPROFIT AGENCIES
EMPLOYING PEOPLE WHO ARE BLIND OR
SEVERELY DISABLED
1808.705 Procedures.
1808.705-1 General.
SUBPART 1808.8 ACQUISITION OF PRINTING AND RELATED
SUPPLIES
1808.802 Policy.
1808.870 Contract clause.
SUBPART 1808.11 LEASING OF MOTOR VEHICLES
1808.1100 Scope of subpart.
PART 1808
REQUIRED SOURCES OF SUPPLIES AND SERVICES
1808.003 Use of other Government supply sources.
1808.003-70 Acquisition of radioisotopes.
(a) U.S. Department of Energy Isotope and
Technical Service Order Form CA-10-90.COM, and U.S. Nuclear Regulatory
Commission Application for Material License, NRC Form 313, shall be used to
acquire radioisotopes.
(b) NRC Form 313 shall be filed with the Chief,
Radioisotopes Licensing Branch, Division of Fuel Cycle and Material Safety,
United States Nuclear Regulatory Commission,
(c) NRC Form 313 and DOE Form CA-10-90.COM may be
requisitioned directly from the United States Nuclear Regulatory Commission,
Attn: Radioisotopes Licensing Branch, Division of Fuel Cycle and Material
Safety,
(d) Guidance is available from DOE at URL http://www.ornl.gov/isotopes/catalog.htm.
1808.003-71 Acquisition of liquid hydrogen.
Requests
for liquid hydrogen shall be submitted to the
1808.003-72 Acquisition of propellants.
(a) General. NASA (and its contractors when authorized in
accordance with 1851.1) may acquire the items listed in paragraph (j) of this
section (except for liquid hydrogen; see 1808.003-71) on a reimbursable basis
from the San Antonio Air Logistics Center (SA-ALC), Kelly Air Force Base,
Texas, under the Air Force Missile Procurement Fund (MPF). The Air Force MPF
shall be used as a supply source for propellants whenever there are economic or
other advantages to the Government. Field installations and offices obtaining supplies
from the MPF shall comply with the reporting requirements of paragraph (f) of
this section.
(b) Requests for acquisition.
To obtain the
materials listed in paragraph (j) of this section from the Air Force MPF, NASA
contracting offices will execute a NASA-Interagency Purchase Request (NASA Form
523) and forward it to Headquarters, SA-ALC, Kelly Air Force Base, TX 78241, Attention: SFS. The following additional information should
be provided on the form:
(1) Contract number (when material is required for
use by a NASA contractor).
(2) Delivery address.
(3) Mode of transportation (rail, trailer, barge,
etc.). When the procurement request covers requirements for materials not
previously forecasted or covers significant changes to previously reported
requirements, SA-ALC should be notified immediately of such requirements.
(c) Delivery requests.
(1) A delivery
request is a call on the Air Force, made against a NASA-Interagency Purchase
Request (NASA Form 523), specifying the time and place of delivery. On the basis of the estimated requirements,
the Air Force will notify NASA field installations and contractors of the name
and address of the Air Force office or producing contractor's plant to which
requests for delivery of materials shall be made. Delivery requests may be placed by any means
of communication that time justifies; however, all verbal requests for delivery
must be confirmed in writing within 24 hours. The delivery request, whether
oral or written, must cite the NASA-Interagency Purchase Request number under
which the material is being ordered and contain the following information:
(i) Nomenclature and National Stock Number.
(ii)
Quantity.
(iii)
Program, project, and task.
(iv)
Contract number (when material is required for use by a NASA contractor).
(v)
Delivery address.
(vi)
Dates of delivery.
(vii)
Mode of transportation.
(viii)
Location of weighing stations and scales (if weighing of the products before
delivery is required).
(2) Each delivery request shall be numbered as
follows to simplify identification and control:
the last two digits of the calendar year; a dash; and a consecutive
number beginning with 1 to run throughout the year (e.g., 89-5, for the fifth
request made in 1989). Changes to a
request are identified by adding an alphabetical designator beginning with (A)
to the number.
(d) Receiving procedures.
(1) Receiving documents. Receipt of materials shall be evidenced on the
receiving document received with the shipment by the signature of an individual
authorized by NASA to receive materials from the Air Force. Every effort should be made to ensure that
the NASA-Interagency Purchase Request
number is recorded on the receiving document before signing.
(2) Weighing facilities. Local weighing facilities (NASA-owned,
contractor-owned, commercial, or State-operated) may be used to determine
quantities of product received. If a
discrepancy exists between the quantities shown on receiving documents and the
quantities actually received --
(i) A certified weighing ticket evidencing actual weight at
destination shall be obtained; and
(ii) A copy of the receiving document (AF Form 857 or DD Form 250) and
the original weighing ticket shall be forwarded to Headquarters, SA-ALC, Kelly
Air Force Base, TX 78241,
Attention: ACFOM, identifying the
discrepancy.
(3) Distribution of receipts. Copies of all receiving documents except the AF Form 857 shall be
transmitted to the Headquarters, SA-ALC, Kelly Air Force Base, TX 78241, Attention: SACAOM.
Receiving documents may be accumulated and submitted on the 10th, 20th,
and last day of each month.
(e) Billing.
The costs of materials
obtained through the MPF are reimbursable. After delivery, a Standard Form 1080
(Voucher for Transfers Between Appropriations and/or Funds (Disbursement)),
supported by documentary evidence of delivery, will be submitted by
Headquarters, SA-ALC to the NASA installation designated in the NASA Form 523.
(f) Reporting requirements.
(1) Field installations shall submit periodic
estimates of requirements for materials listed in paragraph (j) of this section
for all programs under their cognizance, including in-house contractor
requirements. Reports shall be submitted
in duplicate on AF Form 858, Forecast of Propellant Requirements.
(2) The reports shall be forwarded no later than
June 1 and December 1 to reach Headquarters, SA-ALC, Kelly AFB, TX 78241,
Attn: SFS. Supplemental reports advising of additions to
or significant changes in previous reports may be submitted at any time. The reports, covering all materials listed in
paragraph (j) of this section, due in June and December, shall begin with
requirements as of the following July 1 and January 1, respectively, and shall
cover a 3-year period. Requirements
shall be shown by month for the first 6 months, and by quarters for the
remaining 2-1/2-year period.
(3) Estimated requirements and other pertinent
data required from contractors shall be obtained on Air Force Form 858.
(g) Report content.
Reports shall be made using a separate report form for each material and
shall provide, for each item of material, the --
(1) Contract
number;
(2) Program
and/or project;
(3) Specific task within the
project;
(4) End use when not associated
with the named program or project;
(5) Contractor's name;
(6) Specific location of use
(shipping destination); and
(7) Planned source of supply.
(h) Basis for developing materials requirements. In computing requirements, consideration shall be given to such elements
as lead time, waste factors, transfer, and storage losses so that phased
requirements reflect the total gross quantities required to be delivered to the
use or storage site. Since the
requirements estimates are being used by other Government agencies acting as
supply sources to contract for materials, estimates must be as accurate as
possible.
(i) NASA coordination. The
(j) Table of reportable materials.
Argon Gas, 6000 PSI, AFPID 6830-5
Propellant,
Ammonia, Liquid, Anhydrous 99.5 percent purity, Spec MIL-P-27406
Propellant,
Chlorine Trifluoride, Spec MIL-P-81399
Propellant,
Deuterium, Gaseous, AFPID 9135-20
Propellant,
Fluorine, Gaseous, Spec MIL-P-27405
Propellant,
Fluorine, Liquid, Spec MIL-P-27405
Helium,
Technical Grade A, Spec BB-H-1168
Propellant,
Isopropyl Alcohol, AFPID 9135-18
Propellant,
Hydrazine, Standard Grade, Spec MIL-P-26536
Propellant,
Hydrazine, Monopropellant Grade, Spec MIL-P-26536
Propellant,
Hydrazine/Unsymmetrical Dimethylhydrazine, Spec MIL-P-27402
Propellant,
Hydrogen, Gaseous, Type I, Spec MIL-P-27201
Propellant,
Hydrogen, Liquid, Type II, Spec MIL-P-27201
Propellant,
Hydrogen Peroxide, Spec MIL-P-16005
Propellant,
Hydrogen Peroxide, Electrolytic Process, Spec MIL-P-16005
Propellant,
Jet Fuel, Grade RJ-1, Spec MIL-F-25558
Propellant,
JPX, 50 percent UDMH-50 percent JP-4, Spec MIL-P-26694
Propellant,
JPX, 17 percent UDMH-83 percent JP-4, Spec MIL-P-26694
Propellant,
Kerosene, Grade RP-1, Spec MIL-P-25576
Propellant,
Monomethyl Hydrazine, Spec MIL-P-27404
Propellant,
Neon, Liquid, AFPID 9135-16
Propellant,
Nitric Acid, Type IIIB, Spec MIL-P-7254
Propellant,
Nitric Acid, Type III LS, Spec MIL-P-7254
Propellant,
Nitric Acid, Type IV (High Density Acid), Spec MIL-P-7254
Propellant,
Nitrogen Tetroxide (NTO) (MON-1)
(MON-3), Spec MIL-P-26539
Propellant,
Nitrogen Tetroxide (NTO), MIL-P-26539
Propellant,
Nitrogen Tetroxide (MON-1), Spec MIL-P-26539
Propellant,
Nitrogen Tetroxide (MON-3), Spec MIL-P-26539
Propellant,
Oxygen, Grade B, Spec MIL-P-25508
Propellant,
Oxygen, Grade A, Spec MIL-P-25508
Propellant,
Oxygen, Grade F, Spec MIL-P-25508
Propellant Pressurizing
Agent, Helium, Spec MIL-P-27407, 99.995 pct min assay
Propellant
Pressurizing Agent, Nitrogen, Type II, Liquid Grade C, Spec MIL-P-27401
Propellant
Pressurizing Agent, Nitrogen, Type I, Gaseous Grade A, Spec MIL-P-27401
Propellant Pressurizing
Agent, Nitrogen, Type I, Grade B, Spec MIL-P-27401
Propellant
Pressurizing Agent, Nitrogen, Type II, Grade A, Spec MIL-P-27401
Propellant
Pressurizing Agent, Nitrogen, Type II, Grade B, Spec MIL-P-27401
Propellant,
Unsymmetrical Dimethyl-hydrazine, Spec MIL-P-25604
Propellant,
Nitrogen Trifluoride Spec MIL-P-87896
Propellant
Pressurizing Agent, Argon, Liquid, AFPID 9135-19
1808.003-73 Acquisition of mercury.
(a) Requests
for mercury by NASA installations for their use or for use by their
cost-reimbursement type contractors shall be made to the Mercury Contract
Specialist, Directorate of Stockpile Contracts, DLA,
(b) Requests
for clearance to purchase quantities of 76 pounds or more from sources other
than DLA shall be submitted to the office in paragraph (a) of this section and
must be accompanied by a statement of reasons why the available excess mercury
is unsuitable for use by the requesting field installation.
Subpart 1808.1--Excess
Personal Property
1808.103 Information on available excess personal
property.
In addition
to the sources identified in FAR 8.103, information on availability of NASA excess
property is maintained by the Installation Property Disposal Officer and the
NASA Equipment Management System (NEMS) Coordinator.
Subpart 1808.4--Federal Supply Schedules
1808.404
Using schedules.
1808.404-3 Requests for waivers.
(a) The head of
the NASA office initiating the procurement request or a designated
representative shall furnish the NASA contracting office a signed statement
identifying the supplies or services to be purchased and explaining why similar
items listed in the applicable schedule will not meet the requirement.
(b) If
a waiver is not granted, the case shall be referred to the Assistant
Administrator for Procurement (Code HS) for a final decision as to whether the
non-schedule item will be purchased. The Assistant Administrator for
Procurement shall promptly notify the Commissioner, Federal Supply Service,
GSA, and the contracting office of the decision.
1808.405 Ordering Procedures for Federal Supply
Schedules.
1808.405-3 Blanket purchase agreements (BPAs)
The
limitations in 1813.303(a)(4) on the individuals authorized to purchase under a
BPA apply to BPAs established under Federal Supply Schedule contracts.
Subpart 1808.6--Acquisition
from Federal
Prison Industries, Inc.
1808.602 Policy.
(e) When disputes occur, the
contracting officer shall refer the matter to the Assistant Administrator for
Procurement (Code HS) for review and any further action. Such referrals shall
include a complete statement of the attempts made to resolve the matter.
1808.604
Waivers.
(a) NASA purchase orders or contracts written
pursuant to a general or blanket waiver need not be supported by a copy of the
waiver, but the waiver number must be cited on the purchase order or contract
as well as on the initial voucher. A
copy of the waiver certificate must be attached to the initial voucher.
Subpart 1808.7--Acquisition
from Nonprofit Agencies Employing
People Who are Blind or Severely Disabled
1808.705
Procedures.
1808.705-1 General.
The Federal Standard Requisitioning and Issue
Procedure (Federal Property Management Regulation, Subpart 101-26.2) shall be
used to obtain nonprofit agency-produced supplies from GSA supply distribution
facilities.
Subpart 1808.8--Acquisition
of Printing and Related
Supplies
1808.802
Policy.
(b)(i) The Headquarters
Chief Information Officer (Code AO) is the NASA central printing
authority.
(ii)
Requests for approval to contract for printing supplies or services shall be
addressed to Code AO. Approval to
contract for such supplies or services is restricted to those requirements
meeting the following conditions:
(A)
An individual order is under
$1,000;
(B)
The order is not of a continuing
or repetitive nature; and,
(C)
The Public Printer certifies it
cannot be provided more economically through the GPO.
1808.870
Contract clause.
The contracting officer shall insert the clause at 1852.208-81, Restrictions
on Printing and Duplicating, in solicitations and contracts where there is a
requirement for any printing, and/or any duplicating/copying in excess of that
described in paragraph (c) of the clause.
Subpart 1808.11--Leasing
of Motor Vehicles
1808.1100
Scope of subpart.
NASA
procedures for leasing motor vehicles from GSA or commercial sources are
contained in NPD
6000.1, Transportation
Management.