PART 1851
USE OF GOVERNMENT SOURCES BY CONTRACTORS

TABLE OF CONTENTS

SUBPART             1851.1             CONTRACTOR USE OF GOVERNMENT SUPPLY SOURCES
1851.102                                        Authorization to use Government supply sources.
1851.102-70                                   Contractor acquisition of filing cabinets.

SUBPART             1851.2             CONTRACTOR USE OF INTERAGENCY FLEET MANAGEMENT SYSTEM

                                                         (IFMS) VEHICLES

1851.202                                        Authorization.

1851.205                                        Contract clause.

 

PART 1851

USE OF GOVERNMENT SOURCES BY CONTRACTORS

Subpart 1851.1--Contractor Use of Government Supply Sources

1851.102   Authorization to use Government supply sources.
     (e) The contracting officer shall use substantially the following format for letters authorizing contractor use of Government supply sources:

SUBJECT:  Authorization to Lease, Rent, or Purchase from General Services
                     Administration (GSA) Supply Sources

          (Contractor's name) _____________________
          (Address) _____________________________

          (1) You are hereby authorized to act for the Government in the following matters:

       (i) The acquisition of supplies and/or services under Contract No.          available for purchase by Government agencies either directly from GSA stock or under Federal Supply Schedules subject to the limitations set forth in this authorization.
       (ii) The leasing or rental of equipment for use on Contract No.           available for lease or rental by Government agencies under Federal Supply Schedules subject to the limitations set forth in this authorization.

         (iii) The issuance of tax exemption certificates in lieu of the payment of State or other taxes for which the Government is not liable on supplies or services purchased under this authorization.

(2)(i)  Purchase orders under GSA schedules and contracts shall be placed in accordance with the terms and conditions of the GSA schedule or contract and this authorization. A copy of this authorization shall be attached to the order (unless a copy was previously furnished to the GSA contractor) and shall contain the following statement:

"This order is placed on behalf of the National Aeronautics and Space Administration in  furtherance of United States Government Contract No.                , pursuant to written authorization dated        ___  , a copy of which (is attached) (you have on file).  In the event of any inconsistency between the terms and conditions of this order and those of the applicable GSA schedule/contract, the latter will govern."

 (ii) Orders for items in the GSA Supply Catalog shall be placed in accordance with the Catalog and this authorization and shall include the address to which billings are to be sent. Bills are not issued by GSA until after shipment has been made and should therefore be paid promptly. Any necessary adjustments will be made by GSA
subsequent to payment. All orders shall contain the following statement:

 "This order is placed on behalf of the National Aeronautics and Space Administration in furtherance of United States Government Contract No.    _________         , pursuant to written authorization dated                     __     , a copy of which (is attached)(you have on file)."

(3) (Insert any other provisions and restrictions.)
(4) The authority hereby granted is not transferable or assignable.

________________________

(Contracting Officer)

     (e)(3) Contracting officers shall use NHB 4100.1, NASA Materials Inventory Management Manual, to obtain activity address codes to enable use of FEDSTRIP and MILSTRIP.

1851.102-70 Contractor acquisition of filing cabinets.
     (a) The Contracting officer must approve any planned contractor acquisition of filing cabinets whose title will vest in the Government. The contracting officer shall ensure that the contractor takes the following actions before submitting a request for approval:
           (1) Transfer inactive records to contractor storage areas;
           (2) Dispose of unnecessary records in accordance with corporate procedures;
           (3) Use less expensive shelf filing methods; and
           (4) Take other actions to reduce the need for filing cabinets.
     (b) If after taking the actions in paragraphs (a)(1) through (4) of this section, the contractor requires additional filing capacity, it shall submit for contracting officer approval a request to order filing cabinets. This request shall include a discussion of why sufficient additional filing capacity is necessary and shall address the results of the actions in paragraphs (a)(1) through (4) of this section. The contracting officer shall review the request in consultation with the Records Management Officer, the Property and Supply Officer, and the project officer, if appropriate.
     (c) If the need for filing cabinets is approved, the contracting officer shall attempt to fill the need by providing any available excess items of the type required through appropriate property accountability channels. Approved requests that cannot be filled from excess shall be returned to the contractor with an authorization to obtain file cabinets, preferably through GSA.

Subpart 1851.2--Contractor Use of Interagency Fleet Management System (IFMS) Vehicles

 

1851.202 Authorization.

  (a) In accordance with NPR 6200.1, “NASA Transportation and General Traffic Management”, the contracting officer shall obtain concurrence from the Transportation Officer before authorizing a contractor to obtain Government-owned or -leased vehicles and related services.

 

1851.205 Contract clause.

  When the clause at FAR 52.251-2 is included in a solicitation or contract, also include the clause set forth at 1852.223-76.