PART 1853

FORMS

(September 2015)

 

TABLE OF CONTENTS

 

SUBPART      1853.1             GENERAL

1853.100                                 Scope of subpart.

1853.101                                 Requirements for use of forms.

1853.103                                 Exceptions.

1853.105                                 Computer generation.

1853.107                                 Obtaining forms.

1853.108                                 Recommendations concerning forms.

 

SUBPART      1853.2             PRESCRIPTION OF FORMS

1853.200                                 Scope of subpart.

1853.204                                 Administrative matters.

1853.204-70                            General (NASA Forms 533M, 533Q, 1098, 1611, 1612,

                                                  and Department of Defense Forms 1593 and 1594).

1853.208                                 Required sources of supplies and services.

1853.208-70                            Other Government sources (Standard Form 1080, Air Force

                                                  Form 858, Department of Energy Form CA-10-90.COM, Nuclear

                                                  Regulatory Commission Form 313).

1853.215                                 Contracting by negotiation.

1853.215-70                            Price negotiation (NASA Form 634 and Department of Defense

                                                  Form 1861).

1853.216                                 Types of contracts.

1853.216-70                            Assignees under cost-reimbursement contracts (NASA Forms

                                                  778, 779, 780, and 781).

1853.217                                 Special contracting methods (NASA Form 523).

1853.225                                 Foreign Acquisition (Customs Form 7501).

1853.242                                 Contract administration.

1853.242-70                            Delegation (NASA Forms 1430, 1430A, 1431, 1433, and 1634)

                                                  and service request (NASA Form 1434).

1853.242-71                            Notifications (NASA Form 456).

1853.245-70                            Property (NASA Form 1018).

1853.246                                 Quality assurance (Department of Defense Forms 250 and 250c).

1853.249-70                            Termination of contracts (NASA Forms 1412, 1413).

 

SUBPART      1853.3             ILLUSTRATIONS OF FORMS

1853.300                                 Scope of subpart.

1853.301                                 Standard forms.

1853.303                                 Agency forms.

PART 1853

FORMS

 

Subpart 1853.1—General

 

1853.100  Scope of subpart.

This subpart contains information regarding the forms prescribed in this Regulation.  Unless specified otherwise, the policies in FAR Part 53 apply to NASA-prescribed forms.

 

1853.101  Requirements for use of forms.

The requirements for use of the forms in this part are contained in NFS parts 1801 through 1852 where the subject matter applicable to each form is addressed.  The specific location of each form's prescription is identified in subpart 1853.2.

 

1853.103  Exceptions.

 

      (1)  Requests for exceptions to standard or optional forms shall be forwarded through the center forms manager to the Headquarters Office of Procurement, Contract and Grant Policy Division.

 

      (2)  Alteration of any form in this part is prohibited unless prior approval has been obtained from the Headquarters Office of Chief Information Officer (OCIO), Information Communications Technology Division (ITCD).  Requests for alteration shall be coordinated with the center forms manager before transmittal to ITCD.

 

      (3)  Use for the same purpose of any form other than one prescribed by this Regulation requires prior approval of Headquarters Office of Procurement, Contract and Grant Policy Division.

 

1853.105  Computer generation.

Forms prescribed by this Regulation may be adapted for computer preparation providing there is no change to the name, content, or sequence of the data elements, and the form carries the form number and edition date.

 

1853.107  Obtaining forms.

 

      (c)(i)  NASA centers and offices may obtain the electronic forms prescribed in the FAR at http://www.gsa.gov/portal/forms/type/TOP or prescribed in this Regulation at http://itcd.hq.nasa.gov/eforms.html.  To request or order hard copies of a blank form, submit a NASA Form (NF) 2, Request for Blank Forms, Publications and Issuances, to the Goddard Warehouse.  Mail the NF 2 to NASA Goddard Space Flight Center Mail Code 279, Supply Branch, Greenbelt, MD 20771 or fax your request to (301) 286-0348.

            (ii)  Contracting officers, at the time of contract award, shall ensure that contractors are notified of the procedures for obtaining NASA forms required for performance under the contract.

 

1853.108  Recommendations concerning forms.

Office of Procurement, Contract and Grant Policy Division is the office responsible for submitting form recommendations.

 

Subpart 1853.2—Prescription of Forms

 

1853.200  Scope of subpart.

This subpart summarizes the prescriptions of NASA forms and other forms adopted by NASA for use in acquisition.

 

1853.204  Administrative matters.

 

1853.204-70  General (NASA Forms 533M, 533Q, 1098, 1611, 1612, and Department of Defense Forms 1593 and 1594).

 

      (a)  The following forms are prescribed in 1842.72:

            (1)  NASA Form 533M, Monthly Contractor Financial Management Report.

            (2)  NASA Form 533Q, Quarterly Contractor Financial Management Report.

 

      (b)  NASA Form 1098, Checklist for Contract Award File Content.  Prescribed in 1804.803-70.

 

      (c)  NASA Form 1611, Contract Completion Statement.  Prescribed in 1804.804-2 and 1804.804-5.

 

      (d)  The following forms are prescribed in 1804.804-5:

            (1)  NASA Form 1612, Contract Closeout Checklist.

            (2)  DD Form 1593, Contract Administration Completion Record.

            (3)  DD Form 1594, Contract Completion Statement.

 

1853.208  Required sources of supplies and services.

 

1853.208-70  Other Government sources (Standard Form 1080, Air Force Form 858,

Department of Energy Form CA-10-90.COM, Nuclear Regulatory Commission Form 313).

 

      (a)  SF 1080, Voucher for Transfers Between Appropriations and/or Funds (Disbursement).  Prescribed in 1808.003-72(e).

 

      (b)  Air Force Form 858, Forecast of Sales Requirements (Missile Propellants and Pressurants).  Prescribed in 1808.003-72(f).

 

      (c)  U.S. Department of Energy Isotope and Technical Service Order Form CA-10-90.COM. Prescribed in 1808.003-70(a).

 

      (d)  Nuclear Regulatory Commission Form NRC Form 313, Application for Materials License. Prescribed in 1808.003-70(a).

 

1853.215  Contracting by negotiation.

 

1853.215-70  Price negotiation (NASA Form 634 and Department of Defense Form 1861).

 

      (a)  NASA Form 634, Structured Approach—Profit/Fee Objective.  Prescribed in 1815.404-470.

 

      (b)  DD Form 1861, Contract Facilities Capital Cost of Money.  Prescribed in 1830.70, and instructions for completion are in 1830.7001-2.

 

1853.216  Types of contracts.

 

1853.216-70  Assignees under cost-reimbursement contracts (NASA Forms 778, 779, 780, and 781).

The following forms are prescribed in 1852.216-89:

 

      (a)  NASA Form 778, Contractor's Release.

 

      (b)  NASA Form 779, Assignee's Release.

 

      (c)  NASA Form 780, Contractor's Assignment of Refunds, Rebates, Credits, and Other Amounts.

 

      (d)  NASA Form 781, Assignee’s Assignment of Refunds, Rebates, Credits, and Other Amounts.

 

1853.217  Special contracting methods (NASA Form 523).

NASA Form 523, NASA-Interagency Purchase Request.  Prescribed in 1808.003-72(b) and 1817.503(b).

 

1853.225  Foreign Acquisition (Customs Form 7501).

CBP Form 7501, Entry Summary.  Prescribed in 1825.903 and 14 CFR 1217.104.

 

1853.242  Contract administration.

 

1853.242-70  Delegation (NASA Forms 1430, 1430A, 1431, 1432, 1433, and 1634) and service request (NASA Form 1434).

 

      (a)  NASA Form 1430, Letter of Contract Administration Delegation, General.  Prescribed in 1842.202(b)(ii).

 

      (b)  NASA Form 1430A, Letter of Contract Administration Delegation, Special Instructions.  Prescribed in 1842.202(b)(ii).

 

      (c)  NASA Form 1431, Letter of Acceptance of Contract Administration Delegation.  Prescribed in 1842.202(b)(iii).

 

      (d)  NASA Form 1433, Letter of Audit Delegation.  Prescribed in 1842.202(b)(iv).

 

      (e)  NASA Form 1634, Contracting Officer Representative (COR) Delegation.  Prescribed in 1801.602-2(d)(iii).

 

      (f)  NASA Form 1434, Letter of Request for Pricing-Audit-Technical Evaluation Services.  Prescribed in 1815.404-2(a)(1)(D).

 

1853.242-71  Notifications (NASA Form 456).

NASA Form 456, Notice of Contract Costs Suspended and/or Disapproved.  Prescribed in 1842.803(b)(2).

 

1853.245-70  Property (NASA Form 1018).

NASA Form 1018, NASA Property in the Custody of Contractors.  Prescribed in 1852.245-73.  Instructions for form completion are in 1845.7101.

 

1853.246  Quality Assurance (Department of Defense Forms 250 and 250c).

The following forms are prescribed in 1846.670.  Instructions for form completion are in 1846.672:

 

      (a)  DD Form 250, Material Inspection and Receiving Report.

 

      (b)  DD Form 250c, Material Inspection and Receiving Report- Continuation Sheet.

 

1853.249-70  Termination of contracts (NASA Forms 1412, 1413).

 

      (a)  NASA Form 1412, Termination Authority.  Prescribed in 1849.101-71.

 

      (b)  NASA Form 1413, Termination Docket Checklist.  Prescribed in 1849.105-70.

 

Subpart 1853.3—Illustrations of Forms

 

1853.300  Scope of subpart.

This subpart contains illustrations of NASA forms and other forms used by NASA in acquisitions and not prescribed in the FAR.

 

1853.301  Standard forms.

This section illustrates standard forms (SFs) specified for use in acquisitions.

 

1853.303  Agency forms.

This section illustrates NASA and other agency forms specified for use in acquisitions.  The other agency forms are arranged numerically by agency following the NASA forms.