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Procurement Information Circular

April 4, 2000


PURPOSE: To initiate use of the automated PPDB beginning April 4, 2000.

BACKGROUND: To provide instructions for use of NASA's automated system for collecting and using past performance evaluations. Automation of NASA's evaluations of the past performance of contractors will enable better use of that data for source selections.

GUIDANCE: NASA Form (NF) 1680, entitled, "Evaluation of Performance," must be used to document evaluations covered by FAR 42.15. While evaluations used in determining award fee payments do not require completion of NF 1680, nonetheless, award fee evaluations must be summarized on NASA Form 1680 and entered into the database. Procurement officers must also ensure that each award fee evaluation completed after October 1, 1998, is summarized on NF 1680.

All past performance evaluations and summaries of award fee evaluations must be entered into NASA's on-line Past Performance Database (PPDB) system using one of the two input options available within the system. Moreover, to enhance its utility, procurement officers must ensure that NF 1680s completed after October 1, 1998, are entered into the PPDB before July 10, 2000. The procurement officer at each center must select one input option for all entries at that center.

EFFECTIVE DATE: This PIC is effective as dated and shall remain in effect until cancelled or superseded.

HEADQUARTERS CONTACT: Paul Brundage, Code HK, (202) 358-0481, e-mail:

R. Scott Thompson
Director, Contract Management Division