SUPERSEDED BY PIC 02-02

01-23

Procurement Information Circular


October 23, 2001

 

ACQUISITION OF PROMOTIONAL, MOTIVATIONAL AND AWARD ITEMS VIA THE JAVITS-WAGNER-O’DAY (JWOD) ACT PROGRAM

 

PURPOSE:  To provide guidance on the utilization of JWOD sources to fulfill procurement requirements for promotional, motivational and award items.

 

BACKGROUND:  The Office of Procurement recently conducted a survey of agency requirements for promotional, motivational and award items. The survey revealed that many of the items identified are available from non-profit agencies associated with the National Industries for the Blind (NIB) under the JWOD Act program.  Additionally, the survey indicated that the majority of the promotional, motivational, and award purchases fall within the micro-purchase threshold ($2,500) and are acquired using the bankcard.

 

Federal regulations require Government agencies to purchase supplies or services contained on the JWOD “Procurement List” from participating non-profit agencies if they are available within the required period.  Skilcraft is the most recognizable brand of products provided by NIB agencies that are contained in the “Procurement List.”  NASA is committed to promoting the goals of the JWOD Act.  The mandatory source requirements apply to all procurement actions including those at or below the micro-purchase threshold.  

 

The Johnson Space Center is establishing a centralized purchasing office for the acquisition of frequently acquired promotional, motivational and award items.  Once established, all requirements for these items will be fulfilled through this office.  Occasional or one-time requirements may be acquired by individual organizations.  Detailed information is being developed and will be provided, which describes the policy for use and procedures to be followed by all Agency organizations in satisfying its promotional, motivational, and award item requirements through this centralized purchasing office.

 

GUIDANCE:  Based on results of the survey, several categories of items have been identified which should be acquired from these sources.  They include imprinted items such as pens, pencils, bags, stress balls; engraved items such as plaques, coins, cups, trophies; and a variety of lapel pins with either standard or custom designs.  Effective immediately, all purchases for these items should be obtained through these sources to the maximum extent practicable. 

 

This policy guidance is applicable to Agency procurement personnel as well as all individual bankcard holders. Center procurement officials should ensure that this information is disseminated to bankcard holders.  The attached information sheet provides basic information for acquiring these items through JWOD sources.

 

EFFECTIVE DATE:  This PIC is effective as dated and shall remain in effect until cancelled or superseded.

 

HEADQUARTERS CONTACT:  Yolande Harden, Code HK, (202) 358-1279, e-mail: yharden@mail.hq.nasa.gov

 

 

 

R. Scott Thompson

Director, Contract Management Division

 

Enclosure



 

Javits-Wagner-O’Day Act (JWOD) Program Information Sheet

 

Background

Federal Acquisition Regulation (FAR) 8.7 stipulates that Government agencies are required to acquire supplies or services contained on the Procurement List from JWOD participating nonprofit agencies if they are available with the period required prior to considering commercial sources.

 

Definitions

JWOD Program - is a mandatory source program created by the JWOD Act and implemented through FAR 8.7.

 

Procurement List -- listing of commodities produced by qualified nonprofit agencies for the blind or severely handicapped and services provided by those agencies, published in the Federal Register and updated weekly. 

 

 

The following websites contain information regarding the acquisition of JWOD products:

 

How to buy JWOD products – this site contains a series of JWOD product sites as well as point of contact information for additional assistance:

http://www.jwod.gov/jwod/p_and_s/buyprods.html

 

JWOD.com – this site allows you to search for specific JWOD products, view catalogs and make direct orders:

http://www.jwod.com/

 

Awards & Recognition Products – provides a price list and contact information for awards and recognition type products produced by JWOD agencies.  A more detailed catalog of products is also available.

http://www.lighthousestore.com/Awards.htm

 

JWOD Authorized Distributors – contains a list of distributors of JWOD products as well as links to GSA Advantage and other Government E-Commerce portals which also contain JWOD products:

http://www.jwod.gov/jwod/participate/current_distributors.html

 

Delaware Industries for the Blind (DIB) website – this associated agency specializes in the following: Award Plaques, Promotional Products, Engraved Signs, Employee Recognition Gifts, Name Badges & Name Plates, Certificate Plaques, etc.:

http://www.promoplace.com/dib

 

NIB Associated Agency Listing – contains a geographical listing of National Industries for the Blind (NIB) associated agencies:

http://www.nib.org/new_page_69.htm