Procurement Information Circular

October 29, 2001



PURPOSE:  Distribution of contract property administration delegation special instructions.  


BACKGROUND:  NFS 1845.7203 authorizes the Headquarters Logistics Management Office (Code JG) to develop Contract Administration Delegation Special Instructions for Property Administration and Plant Clearance.


GUIDANCE:  NASA contracting offices should use the latest version of the standard property delegation special instructions. Enclosed are the most recent versions for both the property administration and the plant clearance functions, dated September 2001. Any modification of these standard instructions must be coordinated with Code JG before issuance.    These instructions have been distributed by separate means to center Supply and Equipment Management offices, the Defense Contract Management Agency (DCMA) Headquarters, and the Office of Naval Research (ONR) Headquarters. Contracting officers should ensure that: these instructions are included when contracts are awarded or modified and that receipt of the instructions is acknowledged by DCMA.  Contracting Officers should also ensure that a copy of the DCMA or ONR acknowledgment is provided to the center Industrial Property Officer; and that DCMA or ONR regularly provides all the required information and documents described therein. Property delegation for contracts, grants and cooperative agreements with commercial firms will be performed by DCMA.  Delegations will be provided by use of the NASA Form 1430A.  Property delegations for non-profit and university contracts will be performed by ONR and also provided by use of the NASA Form 1430A.  Property delegations to ONR for grants and cooperative agreements with universities and non-profits will be provided via NASA Form 1674.  These delegation instructions contain major changes such as use of the new electronic reporting system (NESS) for report validation and additional oversight responsibilities related to financial statements.  They supersede existing instructions; therefore, these new instructions should be provided with the next contract modification.


CANCELLATION:  PIC 97-5 is hereby cancelled.


EFFECTIVE DATE:  This PIC is effective as dated and shall remain in effect until cancelled or superseded.

HEADQUARTERS CONTACTS:  Louis Becker, Code HK, (202) 358-4593, email: lbecker@hq.nasa.gov; Billie E. Wilchek, Code JG, (202) 358-2301, email: bwilchek@mail.hq.nasa.gov.



R. Scott Thompson

Director, Contract Management Division