04-04

Procurement Information Circular


February 25, 2004

ENGINEERING STANDARDS AND SPECIFICATIONS CITED IN NASA SOLICITATIONS AND CONTRACTS

 

PURPOSE:  To establish a uniform Agency-wide approach for ensuring that all engineering standards and specifications cited in solicitations and contracts are complete and of the latest version.

 

BACKGROUND:  A review by the Office of the NASA Chief Engineer of recently awarded NASA contracts revealed instances where obsolete versions of NASA Preferred Technical Standards were cited. 

 

It is the responsibility of the NASA engineer assigned to a procurement to assure that NASA Preferred Technical Standards or other engineering standards or specifications cited in a solicitation and the resulting contract have been applied appropriately, are of the latest version, and have been registered with the NASA Standards Update Notification System (SUNS) to ensure that all future revisions will be automatically sent to the responsible NASA engineer on the procurement for evaluation and assessment relative to applicability. 

 

GUIDANCE:  Contracting offices shall not issue a final solicitation or award a contract for acquisitions with an estimated value greater than $5,000,000, and acquisitions of any value for equipment or analysis for space flight systems, unless the acquisition package (purchase request, statement of work, cost estimate, source list, etc.) includes written documentation that all NASA Preferred Technical Standards or other engineering standards or specifications have been thoroughly reviewed and the appropriate ones have been applied to the acquisition, are of the latest version, and have been registered with the SUNS.  The source of the required documentation must be the NASA engineer responsible for the acquisition or an independent technical engineering authority.  When an acquisition package does not contain documentation regarding standards and specifications, the contracting officer shall inform the initiating project or program office that this documentation must be provided to the contracting office prior to release of a final solicitation.

 

It is the responsibility of the initiating project or program office to ensure that the documentation required for the acquisitions identified above is signed by either the responsible engineer or an independent technical engineering authority.  

 

When the NASA engineer responsible for a procurement notifies a contracting officer of the applicability and/or impact of an update to an engineering standard or specification registered in the SUNS upon a solicitation or contract, the contracting officer, in conjunction with the responsible engineer and the contracting officer’s technical representative, shall assess whether any procurement action (e.g. amended solicitation or contract modification), is required to recognize the update.  The contracting officer shall ensure that any procurement action necessary is accomplished.

 

EFFECTIVE DATE:  This PIC is effective as dated and shall remain in effect until canceled or suspended.

 

HEADQUARTERS CONTACT:  Tom Baugh, Code HK, (202) 358-1169, e-mail: tom.a.baugh@nasa.gov.

 

James A. Balinskas

Director, Contract Management Division