Procurement Information Circular

February 15, 2008



PURPOSE:  To provide guidance on how to report contract related information and data to Headquarters about procurement aspects of environmental management or performance.


BACKGROUND:  Under various laws, executive orders, and NASA directives, environmental management and performance reports are required.  Some of the required data or information pertains to procurement or contract management activities and responsibility is shared by the environmental office and the procurement office to assure the data and information reported is accurate.  Environmental Management Systems (EMS) is one example.  Each Center is responsible for identifying planned contractor operations affected by NASA’s EMS and assuring specifications, statements of work, surveillance plans, deliverable data requirements, and other procurement terms and conditions are properly developed during acquisition planning.



   (a) Standard contract reporting requirements for EMS are described in their entirety at FAR 23.1005, NFS 1823.1005, and their associated contract clauses.

   (b)  The standard environmental management (performance or reporting) requirements may be supplemented in individual contracts using standard procurement requirement (PR) definition and negotiation procedures.

   (c)  In order to report a “green” or “conformant” rating in the Contracts category of the 2006-2008 EMS Annual Report, centers shall use the following guidance on the meaning of criterion D, “EMS requirements were included in all appropriate contracts and contactors fulfilled defined roles and specified responsibilities during this reporting period.”  EMS requirements” means the requirements referred to in paragraphs (a) and (b).  “Appropriate contracts” is determined in writing in accordance with center procedures, as required by NPR 8553.1.  If there is uncertainty on the meaning of any of these terms, it will be decided by the contracting officer.

   (d)  All environmental reports to Headquarters that pertain to contracts, procurement, or acquisition will be coordinated with the procurement officer before submission.


EFFECTIVE DATE:  This PIC is effective as dated and will remain in effect until canceled or superseded.

HEADQUARTERS CONTACT:  Patrick Flynn, Contract Management Division, (202) 358-0460, email




James Balinskas

Director, Contract Management Division







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