Incorporated into the training and development policy update 5/12/2010

08-07

Procurement Information Circular


April 3, 2008

 

NASA PROCUREMENT CAREER DEVELOPMENT AND TRAINING POLICY

 

PURPOSE:  To provide information on NASA’s Procurement Career Development and Training Policy and its web address; to clarify the education requirements for the Federal Certification in Contracting (FAC-C) designation at Level I, II, and III; and to provide supplemental information about requests for fulfillment of mandatory core training courses.

 

BACKGROUND:  Attachment 5 of the NASA Procurement Career Development and Training Policy, issued in April 2007, contains the education, experience, and training requirements for the FAC-C.  However, the Chapter II section titled, “Equivalency of FAC-C and Department of Defense Certification”, does not address circumstances where an individual has a Defense Acquisition Workforce Improvement Act (DAWIA) Certification and seeks a FAC-C certification but does not meet the education requirements for the FAC-C level requested.  The guidance in Sections B and C of this PIC makes it clear that to obtain a FAC-C, the individual must meet the FAC-C education requirements.  It will also identify how to demonstrate that the education requirements were met.     

 

   The Office of Federal Procurement Policy Letter 05-01, dated April 15, 2005, requires the use of the Defense Acquisition University (DAU) mandatory core courses or courses determined equivalent by DAU to meet FAC-C training requirements.  NASA has used the DAU curriculum since the mid-1990s.  The Federal Acquisition Institute reviewed NASA’s certification program and found that NASA’s training for Level I and Level II certifications was acceptable to meet the requirement for completion of mandatory core courses for the FAC-C Level I and FAC-C Level II.  However, new coursework is required for the Level III FAC-C.

 

    While individuals with NASA Level I or Level II certifications or DAWIA certifications meet the FAC-C training requirements, experienced contracting personnel without NASA or DAWIA certifications must either complete the required training or document how they have obtained the required skills.  Fulfillment is an alternative method to meet FAC-C training requirements for experienced contracting personnel who have mastered the skills and competencies covered in the DAU training, but have not had the opportunity to complete the DAU training courses.  The fulfillment process is intended to ensure that experienced contracting personnel do not attend training unnecessarily.  Inquiries about the fulfillment process from multiple NASA centers have resulted in the additional guidance in Section E of this PIC.    

 

GUIDANCE:

   A.  NASA Procurement Career Development and Training Policy

   The NASA Procurement Career Development and Training Policy can be found on the web at: http://ec.msfc.nasa.gov/hq/library/training.html. The policy provides a formal, structured approach to career development for NASA’s GS-1102 and GS-1105 workforce.  The contracting officer warrant requirements found in the policy apply to all warrants (including any increase or change to an existing warrant) issued to GS-1102 and GS-1105 personnel on or after January 1, 2007, regardless of the job series or dollar value of the contracting officer warrant.

 

   B.  FAC-C Education Requirement

   Without exception, to obtain a FAC-C each individual must meet the education requirement for the FAC-C level sought.  The FAC-C education requirements are as follows:

 

FAC-C

Mandatory Education

Level I (Entry)

Baccalaureate degree OR at least 24 semester hours in any combination of the following fields:  accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management

 

 

Level II (Intermediate)

Baccalaureate degree OR at least 24 semester hours in any combination of the following fields:  accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management

Level III (Advanced)

Baccalaureate degree AND at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management

 

   The above education requirements apply to all FAC-C applicants, including individuals who have a NASA certification dated before January 1, 2007; individuals who have a Defense Acquisition Workforce Improvement Act (DAWIA) certification issued by a Department of Defense (DOD) organization on any date; or individuals who have a certification (other than a FAC-C) issued by another non-DOD federal agency on any date.     

 

   C.  FAC-C Education Documentation

   Each individual who submits a FAC-C application shall provide documentation that clearly demonstrates that the FAC-C education requirement has been met.  All degrees and transcripts used to support FAC-C applications must be from accredited US colleges or universities.

 

   For a FAC-C Level I or Level II application, use one of the following three methods to demonstrate that you meet the FAC-C Level I or Level II education requirement:  1) provide a copy of a diploma for a baccalaureate degree; 2) provide a copy of a college or university transcript that specifies the baccalaureate degree earned and the date the degree was awarded; or 3) provide a college or university transcript(s) which documents 24 semester hours of business courses.

   For a FAC-C Level III application, use one of the following four methods to demonstrate that you meet the FAC-C Level III education requirements:  1) provide a copy of a diploma  for a baccalaureate or masters degree, which specifies the business degree earned; 2) provide a copy of a college or university transcript that specifies the business diploma (either baccalaureate or masters degree) earned and the date the diploma was awarded; 3) provide a copy of a diploma for a non-business baccalaureate degree and a copy of a college or university transcript(s) which documents 24 semester hours of business courses; or 4) provide a copy of a college or university transcript that specifies the non-business baccalaureate degree earned and the date the degree was awarded and a copy of a college or university transcript(s) which documents 24 semester hours of business courses.

 

   D.  Waivers

   While the Federal-wide policy allows for waivers to the education requirements, it is NASA policy to grant a waiver only in extremely rare instances.  For example, if a center has advertised a position and cannot find an otherwise qualified candidate to fill the position, the possibility for granting a waiver exists.  If a waiver is approved, the individual must work toward meeting the FAC-C education requirements at the appropriate level and obtain certification within two years of the date of the waiver.  To obtain a FAC-C, the individual must meet the education requirement for the FAC-C level sought.

 

   E.  Fulfillment

   Fulfillment is a process in which an individual receives credit for mandatory core course requirements based on previous experience, education, and alternative training, successfully completed and documented based on course competency standards and procedures.  The individual demonstrates the mastery of a list of competencies taught in a mandatory core course.  For each competency, the individual must complete a narrative work description/justification.  A complete list of competencies required for the mandatory core courses can be found at http://www.dau.mil/learning/DAUFulfillmentPgm.aspx.  (Note: Use this DOD site for fulfillment to obtain the list of competencies for a mandatory core course only.  Do not use the DD 2518 Form to request fulfillment at NASA or follow the DOD process for fulfillment.  A fill-able version of the NASA Fulfillment of Mandatory Training Requirement request is found in Attachment 4 of the HTML version of the NASA Procurement Career Development and Training Policy.)

 

   Generally, NASA requires individuals to complete all mandatory core training courses in order to obtain a FAC-C designation. Fulfillment, in lieu of completion of a mandatory core course, is an alternative that is permitted under the following circumstances:

 

·         an individual is at a higher career level than the level for which the mandatory core course is required,

·         an individual is able to document in writing how each core competency presented in a mandatory core training course has been met through education, experience,  training, or a combination of the preceding items, and

·         an individual completes a NASA Fulfillment of Mandatory Training Requirement request for each course, which is approved by the individual’s supervisor and routed through the appropriate offices for formal approval (see below).

   Fulfillment can not be used to avoid attending mandatory core courses for an individual’s current career level.  For example, a GS-1102-11 who seeks a FAC-C Level II will not be granted fulfillment for CON 215, Intermediate Contracting for Mission Support. However, a GS-13 who documents mastery of the CON 100 competencies may be granted fulfillment for CON 100, Shaping Smart Business Arrangements.  

 

   Individuals should consult their supervisor and procurement training coordinator before proceeding with fulfillment.  The Center Procurement Training Coordinator should, in turn, notify the NASA Shared Services Center (NSSC) about the interest in fulfillment to insure that fulfillment is the appropriate action for an individual.

 

   To request fulfillment of a mandatory core course, an individual must complete the narrative for the competency list; complete the NASA Fulfillment of Mandatory Training Requirement request; obtain supervisor concurrence; prepare a brief memo to explain why the fulfillment is requested; and route the request package to the Center Procurement Training Coordinator.  The Center Procurement Training Coordinator shall examine the request package to ensure that it is complete and forward the request package to the Agency Procurement Training Office-SP at the NSSC.  The NSSC reviews the request package, makes a formal recommendation to NASA Headquarters Office of Procurement about whether to grant fulfillment, and forwards the package to NASA’s Acquisition Career Manager (ACM).  The ACM is the final decision authority for each fulfillment request.

  

EFFECTIVE DATE:  This PIC is effective as dated and shall remain in effect until the material herein is incorporated into the NASA Procurement Career Development and Training Policy.

 

HEADQUARTERS CONTACT:  Mary Petkoff, Analysis Division (Code LH030), 202-358-1042, mary.j.petkoff@nasa.gov.

 

 

 

James A. Balinskas

Director, Contract Management Division

 

DISTRIBUTION:

  PIC List