CANCELLED – CONTRACTS AWARDED
09-08A
Procurement Information Circular
September 16, 2010
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CLASS DEVIATION – FIVE YEAR TERM OF CONTRACT
PERIOD OF PERFORMANCE EXTENSIONS FOR CONTRACTS
THAT CONTAIN REQUIRMENTS THAT WILL BE AWARDED UNDER THE
NASA INFORMATION TECHNOLOGY INFRASTRUCTURE
INTEGRATION PROGRAM (I3P)
PURPOSE: To provide a class deviation from the requirements of Federal Acquisition Regulation (FAR) 17.204(e) and NASA FAR Supplement (NFS) 1817.204(e). This class deviation applies only to existing contracts containing requirements that will ultimately be provided under the NASA Information Technology Infrastructure Integration Program (I3P) when the contracts are awarded. As part of the I3P effort, five Agency-wide procurements are underway including: Agency Consolidated End User Services (ACES) Contract, NASA Integrated Communications Services (NICS) contract, NASA Enterprise Data Center (NEDC) contract, Web Enterprise Service Technologies (WEST) contract, and Enterprise Applications Service Technologies (EAST). The I3P contracts are expected to be available for use in the near future.
BACKGROUND: FAR 17.204(e) and NFS 1817.204(e) limit the terms of service contracts to five (5) years including the basic contract and all options.
The I3P contracts, which will provide consolidated, agency-wide information technology infrastructure services, will not begin contract phase-in until 2011. Consequently, it is necessary to extend the period of performance for several existing IT services contracts at various locations to ensure continuation of service until the I3P contracts are available. In some cases, the extensions will cause existing contracts to exceed the five year maximum period of performance. The five (5) I3P competitive procurements are underway. However, due to unanticipated delays experienced with the milestone schedules, it is necessary to extend the coverage of this class deviation. In order to avoid disruption of IT services, it is in NASA’s best interest to bridge the period between current contract expirations and award of the I3P contracts.
GUIDANCE: A class deviation from FAR 17.204(e) and NFS 1817.204(e) is hereby provided to authorize contracting officers, with the approval of the procurement officer, to extend the period of performance on existing contracts that contain requirements that will be ultimately performed under the I3P Program.
Contracting Officers should consult with the Chief Information Officer point of contact listed below regarding anticipated contract award and phase-in schedules. Contracting officers are authorized to extend existing contracts through December 31, 2011 to align with the center phase-in schedules for the applicable I3P contract. Additionally, contracting officers are authorized additional extensions in monthly increments beyond December 31, 2011, through June 30, 2012. Regardless of the length of the extension, all extensions should be organized in the most efficient and cost effective manner that will support transition to the I3P contracts at the earliest point to avoid duplicative cost.
Extensions beyond the periods described in this deviation must be supported by an additional deviation and approved by the Assistant Administrator for Procurement.
Other regulatory requirements, such as synopsis, JOFOC, etc., are still applicable.
This deviation also applies to contracts initially awarded for a period of more than five (5) years.
CANCELLATION: This PIC supersedes PIC 09-08 and shall remain in effect until canceled or superseded.
EFFECTIVE DATE: This PIC is effective as dated and shall remain in effect until the I3P contract(s) period of performance begins.
HEADQUARTERS CONTACT: Veronica Lansey, Office of Procurement, Program Operations Division, (202) 358-0278, email: veronica.lansey-1@nasa.gov. Bob Benedict, Chief Information Officer, (202) 358-1475, email: robert.j.benedict@nasa.gov.
/s/
William P. McNally
Assistant Administrator for Procurement
DISTRIBUTION:
PIC List