Procurement Information Circular


June 25, 2012


Authorized Promotional and Personal Use Items


PURPOSE: To identify the promotional and personal use items authorized for purchase using appropriated funds. Promotional and personal use items not listed below are prohibited.


BACKGROUND: On February 15, 2012, the NASA Mission Support Council (MSC) decided that only certain promotional and personal use items are authorized for purchase using appropriated funds. As of the decision memorandum, the MSC authorized the following items for purchase using NASA funds for promotion or personal use:


                     Printed Materials (printed on paper products, such as posters and brochures)

                     Traditional mission/organization identification items: Stickers, Patches, and Pins

                     Flags Flown in Space (as presentation and awards)

                     Inexpensive Recyclable Plastic Bags (for the distribution of authorized materials)


(The MSC will continue to evaluate the list to add or delete items as necessary.)


The MSC decided that organizations are not limited to the items on this list when purchasing modest items to be used as awards in accordance with NASA awards policies (NPR 3451.1B, NASA Awards and Recognition Program and others) and other Federal awards guidance. When purchasing items as awards, consult with human resource directors and local counsel to ensure compliance.


REFERENCE: MSC Decision Memorandum MSC-2011-12-001, Eliminating Extraneous Promotional & Personal Use Items (enclosed).


GUIDANCE: Government personnel, including but not limited to, contracting officers, program managers, and purchase cardholders, shall not purchase or direct the purchase of unauthorized promotional and personal use items. The expenditure of NASA funds for any other promotional and personal use items not included on the MSC list is unauthorized.


The MSC policy applies to all items purchased with appropriated funds either directly through contracts, subcontracts, purchase orders, grants, cooperative agreements or Government purchase cards, or indirectly via outreach requirements such as conference support, conventions, and recruiting activities acquired by contracts and agreements.

Consistent with Federal laws and regulations, individuals responsible for the purchase or expenditure of appropriated funds on unauthorized items, or distribution of promotional and personal use items in violation of this policy, may be subject to administrative and disciplinary actions, and may be required to reimburse the Government for the cost of the unauthorized purchase.


EFFECTIVE DATE: This PIC is effective as dated and shall remain in effect until canceled or superseded.


HEADQUARTERS CONTACT: Jamiel Commodore, Contract Management Division, (202) 358-0302, e-mail:




Ronald A. Poussard

Director, Contract Management Division





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