June 25, 2012 |
Authorized Promotional and Personal Use Items
PURPOSE: To identify the promotional and personal use items authorized for purchase using appropriated funds. Promotional and personal use items not listed below are prohibited.
BACKGROUND: On February 15, 2012, the NASA Mission Support Council
(MSC) decided that only certain promotional and personal use items are
authorized for purchase using appropriated funds. As of the decision memorandum, the MSC
authorized the following items for purchase using NASA funds for promotion or
personal use:
·
Printed Materials (printed on paper
products, such as posters and brochures)
·
Traditional mission/organization
identification items: Stickers, Patches, and Pins
·
Flags Flown in Space (as presentation
and awards)
·
Inexpensive Recyclable Plastic Bags (for
the distribution of authorized materials)
(The MSC will continue to evaluate the
list to add or delete items as necessary.)
The MSC decided that organizations are not
limited to the items on this list when purchasing modest items to be used as
awards in accordance with NASA awards policies (NPR 3451.1B, NASA Awards and
Recognition Program and others) and other Federal awards guidance. When purchasing items as awards, consult with
human resource directors and local counsel to ensure compliance.
REFERENCE: MSC
Decision Memorandum MSC-2011-12-001, Eliminating Extraneous Promotional &
Personal Use Items (enclosed).
GUIDANCE: Government personnel, including but not limited to,
contracting officers, program managers, and purchase cardholders, shall not
purchase or direct the purchase of unauthorized promotional and personal use
items. The expenditure of NASA funds for any other promotional and personal use
items not included on the MSC list is unauthorized.
The MSC policy applies to all items
purchased with appropriated funds either directly through contracts,
subcontracts, purchase orders, grants, cooperative agreements or Government
purchase cards, or indirectly via outreach requirements such as conference
support, conventions, and recruiting activities acquired by contracts and
agreements.
Consistent with Federal laws and
regulations, individuals responsible for the purchase or expenditure of
appropriated funds on unauthorized items, or distribution of promotional and
personal use items in violation of this policy, may be subject to
administrative and disciplinary actions, and may be required to reimburse the
Government for the cost of the unauthorized purchase.
EFFECTIVE DATE: This PIC is effective as dated and shall remain in effect until canceled or superseded.
HEADQUARTERS CONTACT: Jamiel
Commodore, Contract Management Division, (202) 358-0302, e-mail: jamiel.c.commodore@nasa.gov.
Ronald A. Poussard
Director, Contract Management Division
DISTRIBUTION:
PIC List