97-86

Procurement Notice

August 1, 2003

CONFORMANCE WITH FEDERAL ACQUISITION CIRCULAR (FAC) 2001-14 AND MISCELLANEOUS ADMINISTRATIVE AND EDITORIAL CHANGES

 

BACKGROUND:  This PN revises the NASA FAR Supplement (NFS) to conform to changes made to the Federal Acquisition Regulation (FAR) by Federal Acquisition Circular 2001-14 and to make administrative and editorial changes needed to update the designated agency competition advocate, update and remove outdated references, add url citations, and clarify the term “NASA workforce” as used in the instruction for drafting an announcement of opportunity.

 

ACTION REQUIRED BY CONTRACTING OFFICERS:  Use the revised clause 1852.246-72, Material Inspection and Receiving Report, in all solicitations and contracts issued after August 1, 2003.

 

CLAUSE CHANGES:  Clause 1852.246-72, Material Inspection and Receiving Report, is revised by updating a NFS citation.

 

PARTS AFFECTED:  Changes are made in Parts 1806, 1811, 1814, 1815, 1817, 1819, 1825, 1827, 1844, and 1852.

 

REPLACEMENT PAGES:  You may use the enclosed pages to replace Structure page 5, Structure page 6, Structure page 7, Structure page 8, 6:5, Part 1811, 14:1, 14:2, 15:25, 15:26, 17:3, 17:4, 19:7, 19:8, Part 1825, 27:9, 27:10, Part 1837, 44:3, 52:87, 52:88, 52-97, and 52-98 of the NFS.

 

TYPE OF RULE AND PUBLICATION DATE:  The PN was published as a final in the Federal Register (68 FR 45168 - 45169) on August 1, 2003.

 

HEADQUARTERS CONTACT:  Celeste Dalton, Code HK, (202) 358-1645, email: Celeste.M.Dalton@nasa.gov.

 

 

James A. Balinskas

Director, Contract Management Division

1825.3                                   Balance of Payments Program

1825.4                                   Trade Agreements

1825.6                                   Customs and Duties

1825.9                                   Additional Foreign Acquisition Clauses

1825.70                                 Foreign Contracts

 

PART 1826                          RESERVED

 

                    SUBCHAPTER E--GENERAL CONTRACTING REQUIREMENTS

 

PART 1827                          PATENTS, DATA, AND COPYRIGHTS

1827.3                                   Patent Rights Under Government Contracts

1827.4                                   Rights in Data and Copyrights

1827.6                                   Foreign License and Technical Assistance Agreements

 

PART 1828                          BONDS AND INSURANCE

1828.1                                   Bonds

1828.2                                   Sureties

1828.3                                   Insurance

 

PART 1829                          TAXES

1829.1                                   General

1829.2                                   Federal Excise Taxes

 

PART 1830                          COST ACCOUNTING STANDARDS

1830.2                                   CAS Program Requirements

1830.70                                 Facilities Capital Employed for Facilities in Use or for

                                                Facilities Under Construction

 

PART 1831                          CONTRACT COST PRINCIPLES AND PROCEDURES

1831.2                                   Contracts with Commercial Organizations

 

PART 1832                          CONTRACT FINANCING

1832.1                                   Non-Commercial Item Purchase Financing

1832.2                                   Commercial Item Purchase Financing

1832.4                                   Advance Payments for Non-Commercial Items

1832.5                                   Progress Payments Based on Costs

1832.7                                   Contract Funding

1832.9                                   Prompt Payment

1832.10                                Performance-Based Payments

1832.11                                 Electronic Funds Transfer

 

PART 1833                          PROTESTS, DISPUTES, AND APPEALS

1833.1                                   Protests

1833.2                                   Disputes and Appeals

 

                                                                             

SUBCHAPTER F--SPECIAL CATEGORIES OF CONTRACTING

 

PART 1834                          MAJOR SYSTEM ACQUISITION

1834.0                                   General

 

PART 1835                          RESEARCH AND DEVELOPMENT CONTRACTING

 

PART 1836                          CONSTRUCTION AND ARCHITECT-ENGINEER CONTRACTS

1836.2                                   Special Aspects of Contracting for Construction

1836.5                                   Contract Clauses

1836.6                                   Architect-Engineer Services

1836.7                                   Standard and Optional Forms for Contracting for Construction,

                                              Architect-Engineer Services, and Dismantling, Demolition, or

                                              Removal of Improvements

 

PART 1837                          SERVICE CONTRACTING

1837.1                                   Service Contracts--General

1837.2                                   Advisory and Assistance Services

 

PART 1838                          RESERVED

 

PART 1839                          ACQUISITION OF INFORMATION TECHNOLOGY

1839.1                                   General

 

PART 1840                          RESERVED

 

PART 1841                          ACQUISITION OF UTILITY SERVICES

1841.2                                   Acquiring Utility Services

1841.3                                   Requests for Assistance

1841.4                                   Administration

1841.5                                   Solicitation Provision and Contract Clauses

 

                                   SUBCHAPTER G--CONTRACT MANAGEMENT

 

PART 1842                          CONTRACT ADMINISTRATION

1842.1                                   Interagency Contract Administration and Audit Services

1842.2                                  Assignment of Contract Administration

1842.3                                   Contract Administration Office Functions

1842.5                                   Postaward Orientation

1842.7                                   Indirect Cost Rates

1842.8                                   Disallowance of Costs

1842.12                                 Novation and Change-of-Name Agreements

1842.13                                 Suspension of Work, Stop-Work Orders, and Government Delay of Work

1842.14                                 Traffic and Transportation Management

1842.15                                 Contractor Performance Information

1842.70                                 Additional NASA Contract Clauses

1842.71                                 Submission of Vouchers

1842.72                                 NASA Contractor Financial Management Reporting

1842.73                                 Audit Tracking and Resolution

1842.74                                  Earned Value Management

 

PART 1843                          CONTRACT MODIFICATIONS

1843.2                                   Change Orders

1843.70                                 Undefinitized Contract Actions

1843.71                                 Shared Savings

 

PART 1844                          SUBCONTRACTING POLICIES AND PROCEDURES

1844.2                                   Consent to Subcontracts

1844.3                                   Contractors' Purchasing Systems Reviews

 

PART 1845                          GOVERNMENT PROPERTY

1845.1                                   General

1845.3                                   Providing Government Property to Contractors

1845.4                                   Contractor Use and Rental of Government Property

1845.5                                   Management of Government Property in the Possession of Contractors

1845.6                                   Reporting, Redistribution, and Disposal of Contractor Inventory

1845.70                                 Reserved

1845.71                                 Forms Preparation

1845.72                                 Contract Property Management

 

PART 1846                          QUALITY ASSURANCE

1846.3                                   Contract Clauses

1846.4                                   Government Contract Quality Assurance

1846.6                                   Material Inspection and Receiving Reports

1846.7                                   Warranties

 

PART 1847                          TRANSPORTATION

1847.2                                   Contracts for Transportation or for Transportation-Related Services

1847.3                                   Transportation in Supply Contracts

1847.5                                   Ocean Transportation by U.S.-Flag Vessels

1847.70                                 Protection of the Florida Manatee

 

PART 1848                          VALUE ENGINEERING

1848.1                                   Policies and Procedures

1848.2                                   Contract Clauses

 

PART 1849                          TERMINATION OF CONTRACTS

1849.1                                   General Principles

1849.5                                   Contract Termination Clauses

 

PART 1850     EXTRAORDINARY CONTRACTUAL ACTIONS

1850.2                                   Delegation of and Limitations on Exercise of Authority

1850.3                                   Contract Adjustments

1850.4                                   Residual Powers

 

PART 1851                          USE OF GOVERNMENT SOURCES BY CONTRACTORS

1851.1                                   Contractor Use of Government Supply Sources

 

                                        SUBCHAPTER H--CLAUSES AND FORMS

 

PART 1852                          SOLICITATION PROVISIONS AND CONTRACT CLAUSES

1852.1                                   Instructions for Using Provisions and Clauses

1852.2                                   Texts of Provisions and Clauses

1852.3                                   Provision and Clause Matrix

 

PART 1853                          FORMS

1853.1                                   General

1853.2                                   Prescription of Forms

1853.3                                   Illustrations of Forms

 

                     SUBCHAPTER I--AGENCY SUPPLEMENTARY REGULATIONS

 

PART 1870                          RESERVED

 

PART 1871                          MIDRANGE PROCUREMENT PROCEDURES

1871.1                                   General

1871.2                                   Planning and Requirements Process

1871.4                                   Request for Offer (RFO)

1871.5                                   Award

1871.6                                   "Best Value Selection"

 

PART 1872                             ACQUISITIONS OF INVESTIGATIONS

1872.1                                     The Investigation Acquisition System

1872.2                                     Applicability of the Process

1872.3                                     The Announcement of Opportunity

1872.4                                     Evaluation of Proposals

1872.5                                     The Selection Process

1872.6                                     Payload Formulation

1872.7                                     Acquisition and Other Considerations

1806.304-70  Approval of NASA justifications.

   Concurrences and approvals for justifications of contract actions conducted in accordance with FAR Subparts 6.2 and 6.3 shall be obtained as follows:

   (a) For proposed contracts over $500,000 but not exceeding $10,000,000 -

       (1) Concurring official: Procurement Officer

       (2) Approving official: Center or Headquarters Competition Advocate.

   (b)  For proposed contracts over $10,000,000 but not exceeding $50,000,000 -

       (1) Concurring officials:

            (i)  Procurement Officer

            (ii) Center or Headquarters Competition Advocate

       (2) Approving official: Head of the contracting activity.

   (c) For proposed contracts over $50,000,000 -

       (1) Concurring officials:

            (i)  Procurement Officer

            (ii) Center or Headquarters Competition Advocate

            (iii) Head of the contracting activity.

            (iv) Agency Competition Advocate

       (2) Approving Official: Assistant Administrator for Procurement

   (d) The approval authority of FAR 6.304(a)(3) may not be delegated to other than the installation's Deputy Director.

   (e) For proposed contract actions requiring approval by the Assistant Administrator for Procurement, the original justification shall be forwarded to the Assistant Administrator for Procurement (Code HS).

   (f) Regardless of dollar value, class justifications shall be approved by the Assistant Administrator for Procurement.

 

Subpart 1806.5--Competition Advocates

 

1806.501  Requirement.

  (1) The Director, Program Operations Division, Code HS, is the agency competition advocate, reporting to the Assistant Administrator for Procurement on issues related to competition of NASA acquisitions.

   (2) The Center Deputy Directors or Associate Directors are the competition advocates for their contracting activities.

   (3) The Headquarters Chief Financial Officer, Code CF, is the competition advocate for the Headquarters contracting activity.

 

1806.502  Duties and Responsibilities.

   (b)(i)  Center competition advocates shall submit annual reports to the agency competition advocate (Code HS) on or before November 30.

       (ii) The agency competition advocate shall submit an annual agency report on or before January 31.

PART 1811

DESCRIBING AGENCY NEEDS

TABLE OF CONTENTS

1811.002                                 Policy.

 

SUBPART      1811.1           SELECTING AND DEVELOPING REQUIREMENTS

                                            DOCUMENTS

1811.101                                 Order of precedence for requirements documents.  

1811.107                                 Solicitation provisions.

 

SUBPART      1811.4             DELIVERY OR PERFORMANCE SCHEDULES

1811.403                             Supplies or services.

1811.403-70                        Packaging, handling, and transportation

1811.404                             Contract clauses.

1811.404-70                        NASA contract clauses

 

SUBPART      1811.5           LIQUIDATED DAMAGES

1811.501                                Policy.

 

SUBPART      1811.6           PRIORITIES AND ALLOCATIONS

1811.600                                 Scope of subpart.

1811.602                                General.

1811.603                                Procedures.

 

PART 1811

DESCRIBING AGENCY NEEDS

 

1811.002  Policy.

   (b)  Implementation of the Metric Conversion Act of 1975, as amended, must be in accordance with NPD 8010­.2B, Use of the Metric System of Measurements in NASA Programs.

 

Subpart 1811.1--Selecting and Developing Requirements Documents

 

1811.101  Order of precedence for requirements documents.

   (a) Safeguards to ensure safety, security, and environmental protection must be included, as applicable, in requirements documents.

  (b)(1) Requirements for the use of energy efficient motor vehicles will be established in accordance with NPG 6200.1, “NASA Transportation and General Traffic Management”.

   (b)(2) Requirements for the use of environmentally preferable products will be established in accordance with NPG 8830.1, “Affirmative Procurement Plan for Environmentally Preferable Products.”  Requirements for the use of energy and water efficient products and the use of renewable energy technology will be established in accordance with NPG 8570.1, “Energy Conservation Technologies and Practices.”

 

1811.107  Solicitation provisions.

   (b)  NASA uses the categorical method to report its use of voluntary consensus standards.  Therefore, use of the provisions at 52.211-7 is not required.  However, contracting officers must include in draft RFPs (DRFPs) the information required by 1815.201(c)(6)(A).

 

Subpart 1811.4--Delivery or Performance Schedules

 

1811.403  Supplies or services.

   (a)(3) Contract delivery or perfor­mance schedules must not be express­ed in terms of a notice of award.  A notice of award as a specific docu­ment, separate from the award docu­ment itself, is not a contractual document and shall not be used as a reference point for contract perfor­mance.  See 1814.­408 for additional information on notices of award.

 

1811.403-70  Packaging, handling, and transportation.

   (a)  NPG 6000.1E, "Requirements for Packaging, Handling, and Transportation for Aeronautical and Space Systems, Equipment, and Associated Components" provides guidance for shipment of certain NASA items.

   (b)  Contracting officers, with the advice of the requiring activity and the Center Transportation Officer, must include a designation of each deliverable item, or groupings of deliverable items, as Class I, II, III, or IV for the purposes of contractor compliance with the NPG.

 

1811.404  Contract clauses.

   (a)(2)  FAR 52.211-8, Time of Deliv­ery, Alter­nates II and III, must not be used in NASA contracts.

       (3)  FAR 52.211-9, Desired and Re­quired Time of Delivery, Alternates II and III, must not be used in NASA contracts.

 

1811.404-70  NASA contract clauses.

   The clause at 1852.211-70, Packaging, Handling, and Transportation, must be included in solicitations for contracts for deliverable items, including software, designated as Class I (mission essential), Class II (delicate or sensitive), or Class III (requires special handling or monitoring).

 

Subpart 1811.5--Liquidated Damages

 

1811.501  Policy.

   (d)  The procurement officer must forward recom­menda­tions concerning remission of liquidated damages to the Headquarters Office of Procure­ment (Code HS).

 

Subpart 1811.6--Priorities and Allocations

 

1811.600 Scope of subpart.

 The Defense Priorities and Allocations System (15 CFR Part 700) may be viewed at http://www.doc-bxa.bmpcoe.org/dpas-docs/dpasreg.pdf.

 

1811.602  General.

   (c)  The Department of Defense is the "Dele­gate Agency" for NASA.  The Headquarters Office of Procurement (Code HK) must coordi­nate with DOD, as necessary, to ensure that any DOD require­ments are met.

 

1811.603  Procedures.

   (e)(i)   Rated orders may be used by NASA only as provided in Section 700.17 of the DPAS (15 CFR 700.17) and subject to the limitations provided in Section 700.18 of the DPAS (15 CFR 700.18).  Priority ratings are assigned on individual contracts and purchase orders by the contracting officer.

      (ii) NASA rated orders may only be assigned a DO rating, unless NASA has obtained a DX rating from the Department of Defense.

      (iii) The following program identification symbols may be used on NASA rated con­tracts and purchase orders for equipment and services that support authorized programs (see Schedule I of the DPAS):

         A1 -  Aircraft

         A2 -  Missiles

         A3 -  Ships

         A5 -  Weapons

         A6 -  Ammunition

         A7 -  Electronic and Communi­cations Equipment

         B1 -  Military Building Sup­plies

         B8 -  Production Equipment (For Contractor's Account)

         B9 -  Production Equipment (Government-Owned)

         C2 -  Construction

         C3 -  Maintenance, Repair, and Operating Supplies for Facili­ties

         C9 -  Miscellaneous/Other

   (g)  Installation requests for as­sistance shall be directed to the Headquarters Office of Procure­ment (Code HK).

PART 1814

SEALED BIDDING

 

TABLE OF CONTENTS

 

SUBPART     1814.2             SOLICITATION OF BIDS

1814.201                              Preparation of invitations for bids.

1814.201-5                              Part IV--Representations and instructions.

1814.201-6                              Solicitation provisions.

1814.201-670                          NASA solicitation provisions.