97-91

Procurement Notice

February 3, 2004

CONFORMANCE WITH FEDERAL ACQUISITION CIRCULAR 2001-16

 

BACKGROUND:  Item I of FAC 2001-16 revised the FAR to require registration of contractors in the Central Contractor Registration (CCR) database prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement.  As a result, NASA’s specific coverage of CCR is no longer required.  This PN removes Subpart 1804.74 – Central Contractor Registration and its associated clause at 1852.204-74.

 

ACQUISITIONS AFFECTED BY CHANGES:  New solicitations and contracts.

 

ACTION REQUIRED BY CONTRACTING OFFICERS:  Use FAR clause 52.204-7, Central Contractor Registration, in all solicitations and contracts issued after February 3, 2004.

 

CLAUSE CHANGES:  Clause 1852.204-74 is removed.

 

PARTS AFFECTED:  Changes are made in Parts 1804 and 1852.

 

REPLACEMENT PAGES:  You may use the enclosed pages to replace Part 1804, 52:1 through 52:6, 52-91, and 52-92 of the NASA FAR Supplement.

 

TYPE OF RULE AND PUBLICATION DATE:  The PN was published as a final rule in the Federal Register (68 FR 5087) on February 3, 2004.

 

HEADQUARTERS CONTACT:  Celeste Dalton, Code HK, (202) 358-1645, email: Celeste.M.Dalton@nasa.gov.

 

 

James A. Balinskas

Director, Contract Management Division

 

Enclosures

PART 1804

ADMINISTRATIVE MATTERS

 

TABLE OF CONTENTS

 

SUBPART     1804.1           CONTRACT EXECUTION

1804.103                              Contract clause.

1804.170                              Contract effective date. 

 

SUBPART     1804.2         CONTRACT DISTRIBUTION

1804.202                              Agency distribution requirements.

1804.203                              Taxpayer identification information.

 

SUBPART     1804.4         SAFEGUARDING CLASSIFIED INFORMATION WITHIN INDUSTRY

1804.402                              General.

1804.404-70                         Contract clause.

1804.470                            Security requirements for unclassified information technology

                                                 resources

1804.470-1                           Scope.

1804.470-2                           Policy.

1804.470-3                           Security plan for unclassified Federal Information Technology

                           systems.

1804.470-4                           Contract clauses.

 

SUBPART     1804.5         ELECTRONIC COMMERCE IN CONTRACTING

1804.570                              NASA Acquisition Internet Service (NAIS).

1804.570-1                           General.

1804.570-2                           Electronic Posting System.

 

SUBPART     1804.6         CONTRACT REPORTING

1804.601                              Record requirements.

1804.602                              Federal Procurement Data System.

1804.670                              Individual Procurement Action Report  (NASA Form 507 series).

1804.671                              Committee on Academic Science and Engineering (C.A.S.E.) Report.     

                                                             

SUBPART     1804.8         GOVERNMENT CONTRACT FILES

1804.802-70                         Handling of classified material.

1804.803                              Contents of contract files.

1804.803-70                         Checklist.

1804.804                               Closeout of contract files.

1804.804-2                        Closeout of the contracting office files if another office administers

                                          the contract.

1804.804-5                           Procedures for closing out contract files.

1804.805                              Storage, handling, and disposal of contract files.

1804.805-70                         Review, separation, and retirement of contract files.

 

SUBPART      1804.9         TAXPAYER IDENTIFICATION  NUMBER

1804.904                              Reporting payment information to the IRS.

 

SUBPART     1804.70         TRANSFER OF CONTRACTING OFFICE RESPONSIBILITY

1804.7000                           Scope of subpart.

1804.7001                            Definition.

1804.7002                            Approval of Transfer Requests.

1804.7003                            Responsibilities of the contracting officer of the transferring

                                          installation.

1804.7003-1                         Coordinations.

1804.7003-2                         File inventory.

1804.7003-3                         Notifications.

1804.7003-4                         Transfer.

1804.7003-5                         Retention documentation.

1804.7004                            Responsibilities of the contracting officer of the receiving

                                               installation.

1804.7004-1                         Pre-transfer file review.

1804.7004-2                         Post-transfer actions.

 

SUBPART     1804.71         UNIFORM ACQUISITION INSTRUMENT IDENTIFICATION

1804.7100                            Scope of subpart.

1804.7101                            Policy.

1804.7102                            Numbering scheme.

1804.7103                            Modifications of contracts or agreements.

 

SUBPART     1804.72          REVIEW AND APPROVAL OF CONTRACTUAL INSTRUMENTS

1804.7200                            Contract review by Headquarters.

 

SUBPART     1804.73          PROCUREMENT REQUESTS

1804.7301                             General.

 

SUBPART     1804.74 CENTRAL CONTRACTOR REGISTRATION

1804.7400                           Scope.

1804.7401                           Definitions.             

1804.7402                       Policy

1804.7403                       Procedures.

1804.7404             Solicitation provisions and contract clauses.          

PART 1804

ADMINISTRATIVE MATTERS

 

Subpart 1804.1--Contract Execution

 

1804.103  Contract clause.

   The contracting officer shall include the clause at FAR 52.204-1, Approval of Contract, in solicitations, contracts, and supplemental agreements that require higher level approval.  For actions requiring Headquarters approval, insert "NASA Assistant Administrator for Procurement" in the clause's blank space.

 

1804.170  Contract effective date.

   (a)  "Contract effective date" means the date agreed upon by the parties for beginning the period of performance under the contract.  In no case shall the effective date precede the date on which the contracting officer or designated higher approval authority signs the document.

   (b)  Costs incurred before the contract effective date are unallowable unless they qualify as precontract costs (see FAR 31.205-32) and the clause prescribed at 1831.205-70 is used.

 

Subpart 1804.2--Contract Distribution

 

1804.202  Agency distribution requirements.

In addition to the requirements in FAR 4.201, the contracting officer shall distribute one copy of each R&D contract, including the Statement of Work, to the NASA Center for AeroSpace Information (CASI), Attention: Acquisitions Collections Development Specialist, 7121 Standard Drive, Hanover, MD  21076-1320.

 

1804.203  Taxpayer identification information.

   Instead of using the last page of the contract to provide the information listed in FAR 4.203, NASA installations may allow contracting officers to use a different distribution method, such as annotating the cover page of the payment office copy of the contract.

 

Subpart 1804.4--Safeguarding Classified Information Within Industry

 

1804.402 General.

   (b)  NASA security policies and procedures are prescribed in NPD 1600.2A, NASA Security Policy; NPG 1600.6A, Communications Security Procedures and Guidelines; NPG 1620.1, Security Procedures and Guidelines; NPG 2810.1 and NPD 2810.1 Security of Information Technology.

 

1804.404-70  Contract clause.

   The contracting officer shall insert the clause at 1852.204-75, Security Classification Requirements, in solicitations and contracts if work to be performed will require security clearances.  This clause may be modified to add instructions for obtaining security clearances and access to security areas that are applicable to the particular acquisition and installation.

 

1804.470  Security requirements for unclassified information technology resources.

 

1804.470-1  Scope.

   This section implements NASA's acquisition‑related aspects of Federal policies for assuring the security of unclassified automated information resources.  Federal policies include, but are not limited to, the Computer Security Act of 1987 (40 U.S.C. 1441 et seq.), the Clinger-Cohen Act of 1996 (40 U.S.C. 1401 et seq.), Public Law 106-398, section 1061, Government Information Security Reform, OMB Circular A-130, Management of Federal Information Resources, and the National Institute of Standards and Technology security guidance and standards.

 

1804.470-2  Policy.

   (a) NASA policies and procedures on security for automated information technology are prescribed in NPD 2810.1, Security of Information Technology, and in NPG 2810.1, Security of Information Technology.  The provision of information technology (IT) security in accordance with these policies and procedures, is required in all contracts that include IT resources or services in which a contractor must have physical or electronic access to NASA's sensitive information contained in unclassified systems that directly support the mission of the Agency. This includes information technology, hardware, software, and the management, operation, maintenance, programming, and system administration of computer systems, networks, and telecommunications systems. Examples of tasks that require security provisions include:

          (1)  Computer control of spacecraft, satellites, or aircraft or their payloads;

          (2)  Acquisition, transmission or analysis of data owned by NASA with significant replacement costs should the contractor’s copy be corrupted; and